UW Information Technology

August 20, 2019

Student requests for degree audits, course transfer info reach 5 million

UW students at graduation ceremony wearing traditional grad wear

By Gretchen Konrady

At any given time in the academic year, thousands of students want to know if they are on track to graduate, or if they have satisfied degree requirements for a major. Then, there’s the thousands of transfer students coming from other colleges who want to know how their coursework will transfer to the UW.

Their questions are answered quickly and efficiently using data from the University’s student systems, thanks to a collaboration between UW-IT, the UW Admissions Office and UW Office of the Registrar that ensures multiple technologies work together.

In June, the number of requests hit 5 million over seven years, according to the Student Program team in UW-IT.

These requests come from multiple sources, including students using the academic planning tool, MyPlan; UW advisers and other departmental staff accessing student records in the Electronic Academic Records System; Graduate School staff using MyGrad to track graduate students’ progress toward graduation; and Admissions staff using a tool called TranArt or TA to manage what’s called transfer articulation or how a course at another university can be applied toward credit or transfer at UW.

All of these UW systems rely on information from the UW’s Student Information System (SIS) which stores data on registration, admissions, student records and financial aid. SIS uses a vendor product, uAchieve, which is a degree audit system designed to track progress toward degree completion and certify students for graduation.

“This is a great example of how we can leverage technology to serve the University,” said Tina Miller, senior associate registrar and chief residency officer, who oversees the work. “Each of those 5 million requests represents a student being served in some way, and that’s a great thing to be a part of.”