Policies, Standards, Procedures, and Guidelines
The Data Management Committee (DMC) takes direction and aligns its activities in support of all relevant UW Information Security and Privacy policies. These policies are published in the UW’s Administrative Policy Statement (APS) system. Relevant policies include:
- Information Security Controls and Operational Practices (APS 2.6)
- Information Security and Privacy Roles, Responsibilities, and Definitions (APS 2.4)
- Information Security and Privacy Incident Management Policy (APS 2.5)
The DMC is involved in creating data management, access, and usage standards which support existing UW policies involving information security and retention. The UW Institutional Data Management Standard is in support of Security and Privacy Policies, and defines foundational principles, roles and responsibilities that govern data management issues at the UW. Relevant standards include:
The DMC helps define and promote procedures and best practices regarding the management of institutional data. The procedures document includes protocols for how the DMC functions.
The DMC, working in conjunction with appropriate Data Trustees and Custodians, help define and publish guidelines on data management practices and decisions. Guidelines help clarify practices around data access, administration and appropriate use.
Allows cross-unit access to Institutional Base Salary data for SAGE and eFECS to authorized UW employees.
|1002||Sponsored Program Data||
Allows cross-unit access to Sponsored Program data (currently held in the SAGE database) to authorized UW employees.
|1003||Data Custodian Guidance on Assigning Users to Roles||
Establishes a common understanding for Data Custodians to approve access to institutional data from multiple subject areas (i.e., Finance, Human Resources, Student) in the Enterprise Data Warehouse.
|Access and Use Agreement for UW Information Systems and UW Institutional Information||
Describes acceptable access and use of data for Enterprise Data Warehouse users and outlines relevant UW policies.
|1005||Expanded Access to Financial Data||
Allows unrestricted access to financial information to authorized UW employees.
Describes the vetting process undertaken to identify and address concerns regarding unlimited span of control access to financial data for authorized University employees.
|1006||Financial Accounting System (FAS) Reject Report Exemption Request||
Allows electronic access to the University-wide FAS Reject Report in order to eliminate the need for a paper-based report.
|Institutional Data Guideline for Redundant Data Repositories||
Provides guidance on the creation of Redundant Data Repositories (RDRs) for data used for analytical and reporting purposes.
|Redaction of SSN||
Provides an example of effective approaches used to eliminate Social Security Numbers from database systems.
|Encryption of Student ID in OPB Database||
Documents an approach towards safeguarding personally identifiable student information in the Office of Planning and Budgeting (OPB) database.
|Purchasing Data Access Guideline||
Provides guidance on data related to UW purchasing activities.
|Home Address and Contact Information: Guideline for Access and Use by UW Workforce Members||
Provides guidance on access to data related to contact information, including home address and emergency contact information for Employees and Appointees.
|Application Development Teams||
Establishes guidelines for managing access to the Enterprise Data Warehouse by application project team members.
Establishes guidelines for managing access to the Enterprise Data Warehouse test data.
|Test Account Set-up||
Establishes practices for account set-up by the Enterprise Data Warehouse team.
|1017||Access to EDW Data by Applications||
Establishes guidelines for managing access to the EDW data by applications.
|1019||Classification of UW NetID and Related Identifiers||
Documents the data classification of UW NetID and related person and account identifiers managed by UW-IT.
|1021||EDW End User Access Review||
Establishes guidelines and best practices for reviewing end user access to the EDW on an annual basis.
|1022||EDW HR/Payroll Data Access for the University Advancement Alumni/Donor System||
Formalizes an agreement between University Advancement and Data Custodians of Human Resources and Payroll data in the EDW on the access and usage of HR/Payroll data by Advancement.
|1023||EDW Student Data and Human Resources Data Access for the University Library System||Formalizes an agreement between the UW Libraries and Data Custodians of Student data and Human Resources data in the EDW on access and usage of this data by UW Libraries.|
|1024||EDW HR/Payroll Data Access for Office of Research to fulfill Federal Reporting Requirements||Formalizes an agreement between OR and Data Custodians of HR and Payroll data in the EDW on the access and usage of HR/Payroll data.|
|1025||Usage of Departmental/Unit/Local Data on UW Tableau Server||
Formalizes an agreement for publishing institutional data from departmental, unit or local data sources to the Tableau Server installation at UW.
|1026||Usage of Tableau Public Server||
Formalized an agreement between the DMC and Office of Planning and Budgeting on the use of Tableau Public to share basic institutional information.
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