Undergraduate Research Program


Volunteer at the Undergraduate Research Symposium

Thank you to all the volunteers who helped the Undergraduate Research Symposium on May 19th, 2023 run smoothly! Volunteers are critical to the success of the event and we could not have done it without you!

Eligibility: ANYONE!

  • UW Community (staff, faculty, students, research mentors)
    • We encourage faculty to sign up for moderator positions, but you are eligible for any position
  • Symposium Participants
    • Please wait until you receive your session assignment to sign up for a volunteer shift that does not coincide with your session
  • Non-UW members (alumni, parents, peer institution members, students from other universities)
    •  If you are a non-UW member, please click on “all other non-UW users” and create an account when accessing the sign-up link above

We will reach out to volunteers with more information and details closer to the event. Catering and snacks will be provided on the event day during your shift. We encourage you to sign up for multiple shifts as long as they do not overlap! If you have any questions, contact us at urp@uw.edu.

Volunteer roles and descriptions:

Material Preparation: 5/17 & 5/18

  • Readying materials for the Symposium day
  • Shifts are available Wednesday, May 17, 2023 11:00am-1:00pm and 1:00pm-3:00pm & Thursday, May 18, 2023 10:00am-12:00pm and 12:00pm-2:00pm

Pre-Event Setup & Pre-Registration: 5/18

  • Setup easels, tables, etc. in preparation for the big day!
  • Assist presenters wishing to register early
  • Shifts available Thursday, May 18, 2023 2:30-5:30pm

General Assistants: 5/19

  • Poster/room setup, signage, greeters, traffic directors, engaging with poster presenters, poster handling, etc.
  • Multiple shifts available: Friday, May 19, 2023 between 8:00am and 5:00pm

Oral Presentation Session Assistants: 5/19

  • Assist oral presenters and faculty moderators with technical equipment, keeping time, etc. for oral presentations
  • If you have not volunteered with us before as a Session Assistant, please sign up for one training session to go over technology & duties: https://expo.uw.edu/expo/rsvp/event/1163
  • Shifts available Friday, May 19, 2023, 11:00am-1:00 pm, 1:00 pm-3:00pm, and 3:00pm-5:00pm

Registration and Information Desk, UW Staff and Invited Only: 5/19

  • Registration Volunteers must be UW staff or invited by URP to sign-up and train for registration shifts
  • Assist in registering all presenters of the Undergraduate Research Symposium
  • Registration will end at 10:30 AM and will then transform into an information desk, as a central spot for guests & participants to ask questions (where to find session rooms, where to find the bathroom, etc.)
  • Multiple shifts are available Friday, May 19, 2023, between 8:00am-5:00pm

Performing Arts Session Assistants: 5/19

  • Room setup, signage, greeters, traffic directors, engaging with performing arts presenters, etc. in Meany Hall
  • Shifts Available: Friday, May 19, 2023, 12:00-2:00 pm

Visual Arts and Design Showcase Assistants: 5/19

  • Room setup, signage, greeters, traffic directors, engaging with visual arts & design presenters, guiding symposium attendees to Allen Research Commons to view the art displays/presentations
  • Guide Symposium attendees to Allen Library Research Commons to view the art displays and presentations by students
  • Shifts available Friday, May 19, 2023, 2:00-4:00 pm

Tear Down: 5/19

  • Clean up, take down signage, and put away easels
  • Shifts available Friday, May 19, 2023, 5:00-6:30pm