Undergraduate Research Program

Symposium Day Information

Event Details

25th Annual Undergraduate Research Symposium
Friday, May 20th from 9:30am – 5:30pm
UW Campus, Seattle – Mary Gates Hall, Odegaard Undergraduate Library, and Zoom

9:30 - 11:00 a.m. Virtual Lightning Talks Session 1, online via Zoom. 11:00 a.m. Event Welcome from UW Provost and Executive Vice President Mark Richards and Dean of Undergraduate Academic Affairs Ed Taylor, and announcement of Outstanding Research Mentor Awardees. 11:00 a.m. - 1:00 p.m. Poster Presentation Session 1, Mary Gates Hall. 12:00 - 1:30 p.m. Virtual Lightning Talks Session 2, online via Zoom. 1:00 - 2:30 p.m. Poster Presentation Session 2, Mary Gates Hall. 1:30 - 3:00 p.m. Oral Presentation Session 1, Mary Gates Hall. 2:00 - 3:30 p.m. Visual Arts & Design Showcase, Odegaard Undergraduate Library. 2:30 - 4:00 p.m. Poster Presentation Session 3, Mary Gates Hall. 3:45 - 5:15 p.m. Oral Presentation Session 2, Mary Gates Hall. 4:00 - 5:30 p.m. Poster Presentation Session 4, Mary Gates Hall.

 

Click to view the full schedule!

 


Jump to:

What to Expect

COVID-19 Policies

COVID-19 prevention steps for Symposium presenters, volunteers and attendees

We are proud to be part of a community that shows compassion and care toward one another. To mitigate against the potential of COVID-19 transmission at this large, indoor event, please consider taking these steps to help keep yourself and others healthy.

Activate WA Notify on your phone so you can receive exposure notifications and anonymously let others know of their exposure if you test positive.

This flowchart created in February 2022 helps you navigate your choices after exposure or when you are feeling sick.

Audience 

This event will welcome attendees from both UW itself and the broader UW community. While UW faculty, staff, and students do make up a large portion of the audience who come to listen to student presentations, you can also expect to see family and friends who have traveled from across the country to see their students present!

As you prepare for your presentation, always remember that your audience may not have any background in your field of research. Be sure to make your presentation accessible for the general public.

Accommodations 

To request deaf or hard of hearing services for the Symposium event, contact the Coordinator of Deaf and Hard of Hearing Services at least 10 working days before the event to request accommodations. Please find more information on the Disability Services Office website here: https://hr.uw.edu/dso/deaf-or-hard-of-hearing/overview/.

Dress Code

Presenters are encouraged to dress in business casual attire. Be sure to dress comfortably! This is a day-long event, so you will want to wear clothes and shoes that you are comfortable standing and walking around in for longer periods of time.

Please be sure to wear your name tag throughout the entire session that you are presenting in.


Presenter Registration

All presenters who are participating in in-person sessions at the Symposium are required to attend one of the registration times listed below. Virtual presenters do not need to register in-person, your name tags may be sent to your home institutions if requested.

We are offering two different registrations periods for students to choose from. Presenter registration will take place in the Mary Gates Hall Commons:

  • Early Registration: Thursday, May 19 – 3:30 to 5:30 p.m.
  • Regular Registration: Friday, May 20 – 8:00 to 10:30 a.m.
Why do I need to register?

At registration, student presenters will receive their name tags and detailed information about the session they are presenting in. Students must wear these name tags to ensure that URP Staff and event volunteers recognize them as presenters.

For students participating in poster sessions:

  • All poster set-up will occur during the Friday morning registration time. All poster presenters are required to come to Mary Gates Hall to set-up their posters on the morning of the event. Registering early on Thursday, 5/19 will allow students to skip the registration line on event day and go straight to their assigned easel to set up their poster. Presenters cannot bring and leave posters until the morning of the event on Friday, 5/20. URP staff will not store student posters.

Session Logistics

We highly encourage student presenters to stay for the entire event and attend other sessions!

Information for Poster Presentations

Arrive at the Mary Gates Hall Commons between 8:00 a.m. and 10:30 a.m. on Friday, May 20 to set up your poster. You will receive detailed instructions on how to set up your poster upon registering for the event.

You are expected to stand by your poster for the entire duration of your assigned session. Most students prepare a brief (~3 minute) presentation to guide attendees through their poster then take questions afterwards. Some attendees may prefer to converse with you more informally about your project and/or background. These sessions allow for you to engage with various attendees who want to hear about your research at differing levels. Enjoy your research conversations with your guests and try to interact with all attendees that show interest in your poster.

Information for Oral Presentations

  • Arrive at your presentation session room at least 15 minutes prior to the presentation session start-time to download your presentation to the computer. We recommend that you drag a copy of your presentation to the computer’s desktop for faster performance during your presentation. Make sure to save your file with your name on it.
  • Sessions consist of approx. 6-7 presenters, are thematic based on research area, and may include students from different disciplines.
  • Faculty moderators will introduce each presenter and facilitate the Q&A portion following each presentation.
  • A session assistant will be available to help with any tech or room issues that may arise.
  • Each presenter should stay and participate in the entire session. We encourage students to ask questions of their fellow presenters!

Information for Virtual Lightning Talk Presentations

You will submit a pre-recorded video prior to May 20, that will be played by a session assistant in your assigned Zoom session on the day of Symposium. Sessions are thematic and often include students from different disciplines. A session moderator will introduce each presenter and facilitate the live Q&A portion following each presentation.

You will find the link to your Zoom session in the Symposium Virtual Proceedings.

We highly recommend that you adhere to the following instructions on the day of Symposium:

  1. Test your presentation location’s wifi ahead of time for reliability.
  2. Dress in business casual attire.
  3. Mute your microphone as soon as you sign on and whenever you are not speaking.
  4. Turn audio & video on during your live Q&A portion.
  5. Close unneeded applications on your computer to keep the video optimally functioning.
  6. Use a headset with an external mic for best hearing and speaking capabilities, if available.
  7. When asking a question, physically raise your hand or use the “raise hand” feature that is available at the bottom center of your screen.
  8. You can ask questions and make comments silently if desired using the “Chat” feature.
  9. Be mindful of background lighting and noise. Try to find a quiet place when signing on and attending the Zoom session.
  10. Be sure that there is nothing visually distracting (e.g., cars or people going by).

Visual Arts and Design Presentation Information

Presentations for this session must be art and design forms created as part of a scholarship process and installed/planned for in advance of the event. These may include paintings, drawings, printing, sculpture, architectural models, digital arts, experimental media, jewelry, textiles, photography/film, mixed media, performances, and more.

Submissions in this category will be displayed for two weeks in the Odegaard Undergraduate Library (OUGL) beginning on Symposium day. If you will have non-UW guests attending the visual arts and design showcase, please email their names to ougl@uw.edu to be put on the guest list for building entry. All guests should have a Photo ID ready to present to library staff.

Exhibitors are required to present on the day of Symposium in OUGL during the Visual Arts and Design session time. Please plan to present your project/art form for the entire duration of the session. Presenters will be supported by Librarians and a session assistant during the event.