Undergraduate Research Program

Presenter Information

Thank you to all who presented at this year’s Symposium! We hope to have you join us again in the future.

General Resources for Presentation Design:

Symposium Video Library

  • The new Symposium Video Library contains recorded workshops that teach students how to design their presentations for the UW Undergraduate Research Symposium.

UW Design Help Desk @ the Research Commons

  • The Design Help Desk offers free advice for members of the University of Washington community who are seeking to improve their visuals for presentation and publication.You can bring any visual work related to your research — including figures, diagrams, data plots, presentations and posters — and receive help from a designer on staff. Design consultants are Design Division graduate students.
  • Drop-in hours: Check the website for options for virtual assistance.

Specific Information for Each Presentation Type

Poster Presentation

Preparing your poster

Your poster:

  • Should be 32″ tall by 40″ wide.
  • Should be ready to display and attach to the foam board backing and on the easels we provide.*

* Please note the URP will provide foam board for mounting posters. You do not need to pay for mounting, you may clip or tack your poster to the provided foam board on Symposium Day.

Printing your poster

The best on-campus options (and usually the most cost-effective) for large-format poster printing are:

Additional locations near campus include:

Submit your printing request by Monday, May 16th in order to guarantee your poster is ready on the day of the Symposium.

Don’t forget to request a proof of your poster prior to printing the full-size version if available.

Oral Presentation Information

Your presentation:

  • Should be ten minutes in length. This limit is strictly enforced. You will have an additional two minutes for Q&A.
  • Should be tailored to an educated, non-field expert audience.
  • May be accompanied by a visual slide show (e.g., PowerPoint) and/or handout for the audience.
  • May include a live demonstration, performance, and/or audience participation.

Please practice and time your presentation prior to the day of the Symposium. The URP offers Presentation Practice Sessions for students who would like feedback on their presentations. You will receive information about practice sessions via email and your My Symposium dashboard.

Technology for your presentation

In each Mary Gates Hall classroom, the following will be available:

  • A computer
  • Data projector
  • Chalk/whiteboards
  • Laser pointers

Each computer has the following resources available:

  • Windows 10
  • Microsoft Office (Includes: Word, Excel, Powerpoint, Publisher, Access, etc)
  • Adobe Acrobat Reader
  • VLC Video player for video files

If you think you will have additional special requirements, email urp@uw.edu ASAP for approval.

You may NOT use your own laptop.

PowerPoint presentations

If you plan to use PowerPoint, keep in mind the following:

  • The classroom computers run the newest version of Microsoft Office, including PowerPoint. If you are using an older version of Office, you will be fine.
  • Save a second copy of your presentation as a PDF file. PDF files are far less likely to encounter compatibility issues. You can always view your slides in full screen within Adobe Reader (View –> Full Screen Mode). (Note that this will remove any slide transitions or effects.)
  • Mac Users! If you created your powerpoint on a Mac computer, make sure to test it on a PC before the day of the presentation. If you use videos or audio files, you may have to convert the files to make it readable on a PC. There will not be Mac adapters available.
  • Check your pictures, video and audio that are embedded into your slide show. Please be sure that they are embedded in and not linked. Linking video/audio media to the power point does not copy them into the presentation and only links to the existing file on your computer. They will show up as black boxes or broken links on other computers. The easiest way to check if the file has been properly imported is to check the file size of your power point presentation after you save. If the file size is larger by the amount of the file you imported then it is properly inserted and will work on other computers.
  • You will NOT have access to “Presenter View.” Any material in the Notes section of PowerPoint should be printed out ahead of time.

Saving your work

We recommend you use AT LEAST two of the following methods to save and make your presentation accessible for the day of the Symposium. We strongly recommend that you save a back-up of your presentation on a USB drive and another version on either on a cloud backup service or email.

  • USB flashdrive
    Save a copy of your presentation to a flashdrive. Use a standard size USB flashdrive.
  • Cloud backup
    Upload your presentation to a cloud service like DropboxGoogle Drive, OneDrive, etc.
  • Email
    Email yourself a copy and download it to the desktop on the day of the event.

Visual Arts and Design Presentation Information

Presentations for this session must be art forms created as part of the research process. These may include paintings, drawings, printing, sculpture, architectural models, digital arts, experimental media, jewelry, textiles, photography/film, mixed media, and more. Exhibitors are required to present on the day of Symposium. Submissions in this category will be displayed in Odegaard Undergraduate Library for two weeks beginning on Symposium day.

Display Guidelines and Liability

All artwork will be on display in Odegaard Undergraduate Library (OUGL). URP and OUGL Staff will review your artwork descriptions for content and space availability. Participants of the Showcase agree to the following:

  • All work MUST be gallery ready. Two-dimensional works must have all hardware necessary to hang on the wall; prints must be framed. The building will have some stands available for three-dimensional pieces, but any special stands, mounts, or bases that are necessary for attachment or placement of piece are the responsibility of the presenter.
  • Participants must be on-site for installation and are responsible for securing the artwork. The library cannot provide any method to secure equipment/artwork. You may secure all equipment related to your installation using cable locks, zip ties, and/or other appropriate methods.
  • Participants are responsible for de-installation as scheduled with libraries staff.

Prior to your presentation

An orientation and installation will be scheduled prior to Symposium day, check your MySymposium to sign up for an orientation once your application is accepted.

  1. You will be asked to confirm and provide additional information for your presentation by April 17. As part of this process, visit MySymposium to:
    • Confirm your participation
    • Complete the Art Description Form
    • Sign up for an orientation
  2. Attend an Orientation.
    • Orientations are required to ensure that your piece is displayed in the best way possible within the building. At the orientation, you will meet with URP and OUGL staff to view display spaces, discuss and schedule your artwork installation and de-installation, and to learn more about the session and student presenter expectations. You may select one date to attend. If you are part of a group, please coordinate so you come at the same time. Please make sure each member planning on attending the orientation signs up.
  3. Art Installation.
    • Arrive at the time agreed upon with OUGL and URP staff at the orientation to install your artwork.

Virtual Lightning Talk Presentation Information

Length and format

Your lightning talk should have the following format:

    • Slide/visual presentation (pre-recorded)
    • Maximum of 5 minutes
    • Typically 5-10 slides including title and acknowledgements slide
    • You will need to submit a link to a pre-recorded video of your talk. Visit MySymposium for instructions on how to record your video, add closed captioning, and create a link for your video presentation.

Recording your presentation (For Virtual Lightning Talks)

There are multiple ways to record your presentation video. Below we have included guides on how to record using PowerPoint and Zoom. However, you’re welcome to use the video recording software of your choice.

Record your video using PowerPoint
The video below is intended to help you create a video presentation using PowerPoint. All UW instructors, staff, and students have access to a free Microsoft Office Account (which includes PowerPoint).

For technical support using PowerPoint, please view the video:
Recording, Uploading, Closed Captioning and Submitting Your Presentation

Study Space for Recording

You can use the UW SCOUT website to search for and reserve study spaces on campus to record your Virtual Lighting Talk or access stable Wi-Fi and a quiet space for the event.