Undergraduate Academic Affairs

December 30, 2022

First Year Programs now hiring an associate director

UAA Human Resources

Title: Academic Services – associate director – First Year Programs
Department/Program: First Year Programs
Location: Seattle campus
Full time/Part time: Full time
Salary/Hourly: Salary, professional staff
Service period: 12 month
Posting date: 12/2/2022
Application priority date: 1/9/2023
UWHires Req. number: 216590
Salary range: $6716-6917 / month
Learn more about FYP

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Undergraduate Academic Affairs – Student Academic Services has an outstanding opportunity for an associate director of First Year Programs.

Undergraduate Academic Affairs (UAA) shapes, advances and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.

Within UAA, First Year Programs (FYP), a department under Student Academic Services, is responsible for the annual entry and transition of all new University of Washington students (approximately 9,200 first year and transfer students) and family members (about 5000). First Year Programs fosters a successful undergraduate student experience through strategic programming that focuses on positive academic transitions and the development of learning communities. FYP adheres to the guiding philosophies of collaboration, intentionality, equity, and access. Specific FYP programs include Advising and Orientation programs, Parent Orientation, Dawg Daze Welcome Week, the First-year Interest Group (FIG) program, First-year Networks, and the Commuter and Transfer Commons.

The associate director will provide leadership for and coordination of the UW’s Advising and Orientation program for entering students. Advising and Orientation is a required introduction to academics and the campus community, part of an intentional set of transitional service and is the first step in a comprehensive first year experience for our students. Additionally, the associate director supports First-year Interest Group Leader curriculum development and training.

The associate director is an integral part of the First Year Programs professional staff reporting to the executive director. The associate director is expected and encouraged to collaborate actively, support, and critique office transitional and academic success efforts. The position also serves as a liaison with campus partners in student and academic affairs and maintains successful campus partnerships. Further, this position functions as a highly visible, accessible, and knowledgeable University representative for entering students and their families.

Duties and responsibilities

Direct Advising & Orientation (A&O) program for 9,000 students annually (40%)

  • Set program agenda, secure speakers, prepare partnering presenters.
  • Oversee program implementation and supervise program staff.
  • Manage all program logistics (registration, staffing, locations, materials, etc.)
  • Contribute to the design of the orientation leader curriculum.
  • Manage annual budget of $600,000.
  • Oversee program evaluation.

Systems and operations oversight (30%)

  • Oversee database structure (Vizual Zen) for effective program registration and implementation, including working with various information technology professionals and stakeholders.
  • Design and implement policies and procedures for effective office operations and emergency management Supervise two professional staff members and several student coordinators.
  • Ensure effective customer service to students and families.

Contribute to the First-year Interest Group (FIG) program (10%)

  • Teach a section of Gen Studies 470, supporting FIG leaders to prepare and facilitate a weekly FIG class.
  • Provide insight and direction on the curriculum for FIGs, building upon A&O learning outcomes.

Strategic planning and assessment (10%)

  • In conjunction with the First Year Programs leadership team, set short and long-term goals and priorities for unit.
  • Design and connect unit-wide assessment efforts.

Collaboration and representation (10%)

  • Assist in portions of the planning, implementation, and evaluation of all First Year Programs transitional efforts.
  • Partner with other FYP staff in developing and implementing all learning outcomes, of presentations and reports for various stakeholders.
  • Represent FYP and UAA on committees and other work groups.

Core competencies:

Demonstrates understanding for the following areas:

  • Written communications
  • Project management
  • Building relationships
  • Negotiation for obtaining program resources

All FYP staff demonstrate and integrate the following Undergraduate Academic Affairs competencies:

  • Accountability and integrity
  • Race, equity and difference
  • Constituent focus
  • Collaboration and teamwork

Requirements and qualifications

  • A baccalaureate degree in a related field.
  • A minimum of 4 years of experience working directly with college or university students in academic advising, enrollment management or curricular programming.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Additional requirements

  • The capacity and persistence necessary in order to be productive within a decentralized and dynamic institutional environment.
  • An established track record of successful program development and expansion including the ability to initiate and maintain external relationships and to negotiate effective agreements across student service units and academic departments.
  • A clearly articulated academic philosophy relating to the first-year experience for entering students, and demonstrated ability to build programs and services that center around faculty involvement and a comprehensive integration of academic issues.
  • Superior administrative and organizational skills and demonstrated ability to manage a high volume of varied tasks simultaneously.
  • Demonstrated ability to develop and maintain successful campus relationships.
  • Experience supervising undergraduate and/or graduate student employees.
  • Demonstrated ability to make decisions with awareness of both unit and program implications.


  • Master’s degree from an accredited institution in education or a field of study that relates to the responsibilities of the position.
  • At least two years of experience supervising professional staff and demonstrated commitment to a supervisory philosophy that is inclusive, supportive and collaborative.
  • An established, student-centered educational philosophy that reflects a thorough understanding of student development theory, along with a commitment to being up to date on the most current research on successful student transition and engagement.
  • Superior training and interpersonal skills and the ability to successfully present to a broad range of audiences including faculty and college students.
  • Familiarity with national models/programs relating to the orientation/transition experience of college students.

Working environmental conditions

  • The associate director works primarily during standard office hours; however, occasional evening and weekend work is required. Work outside of normal working hours is most often program dependent and scheduled in advance.
  • Occasional travel is also required; typical travel is related to meetings with the external service providers, representation at regional or annual/national professional associations, and an annual overnight meeting (one for student staff).
  • This position is expected to perform reasonable physical labor including the organization and transportation of event materials. Event materials may include boxed cases of printed materials typically weighing less than 25 pounds. Event materials may be transported on flatbed dollies or with hand trucks (2-wheelers).
  • This position is expected to have a driver’s license and to be safe and courteous while operating any vehicle. This position will occasionally drive a university vehicle to and from various campus and off-campus locations.
  • Accommodations will be made for any documented disability or impairment (temporary or permanent) that is normally supported and/or addressed by the University.


Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination.

How to apply

Please visit the First Year Programs website to learn more about their programs. Interested applicants should apply to requisition #216590 on the UW employment site. The application priority date is Jan 9, 2023.