Undergraduate Academic Affairs

September 22, 2022

Excellent opportunities for temporary Undergraduate Research Program (URP) coordinator and adviser

UAA Human Resources

Title: temporary Undergraduate Research Program (URP) coordinator and adviser
Department/Program: Undergraduate Research Program
Location: Seattle campus
Full time/Part time: 100% FTE
Salary/Hourly: Salary
Service period: through June 30, 2023
Posting date: 9/21/22
Priority application date: 10/5/22
UWHires req. number: 212847
Salary range: $5,400 (full-time rate) per month

Undergraduate Academic Affairs (UAA) shapes, advances and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.

The Undergraduate Research Program (URP), housed in the Center for Experiential Learning and Diversity in Undergraduate Academic Affairs, assists undergraduates in all fields to enrich their academic experience through engagement in exciting, hands-on research with UW faculty in all disciplines. URP staff help students plan for year-round and summer undergraduate research experiences, identify faculty mentors and projects, define research goals, present and publish their work and obtain funding for their research.

URP has an outstanding opportunity for two dynamic, service-oriented and student-centered individuals to join our team as Undergraduate Research Program (URP) coordinator and adviser.

The URP coordinator and adviser positions advise students interested in getting involved in or furthering involvement in undergraduate research opportunities; help to plan and facilitate the annual UW Undergraduate Research Symposium; help to facilitate undergraduate research programs and student selection processes; assist with undergraduate research-related courses; manage the URP email inbox and listserv; and help the URP team coordinate other events and resources. The URP coordinator and adviser positions will also support the URP director in the development of the new Early Scholars Program, an equity program designed to support first year students from underrepresented groups.

The URP coordinator and adviser positions maintain a bird’s eye view on all URP-related programming and ensure that deadlines are met and reminders are sent on time. These positions require heightened attention to detail. A successful candidate will look ahead to the next few weeks and alert the team to planning that needs to happen. Demonstrated collaboration skills are key, as the URP is a resource for students, faculty and staff throughout the University and we partner with many other UW offices and programs, including the Office of Minority Affairs and Diversity, First Year Programs and Academic Advising, to encourage undergraduate engagement in research. The URP coordinator and adviser positions work with the URP director and other program staff to set programmatic priorities, continue to re-center our focus on promoting DEI in URP work and to continuously improve services to students, faculty and staff.

Duties and responsibilities:

Under the supervision of the director of the URP, these positions will have the following responsibilities:

Advising (50%)

  • Advise undergraduates interested in and selected to participate in URP and other related undergraduate research opportunities. Advising includes: communicating the academic rigor of programs and assessing applicant preparation; coaching students on how to interact with faculty in a research setting; guiding students on ways to effectively present their research; and helping students recognize how program opportunities can enhance their studies and careers.
  • Conduct student information sessions, workshops, and assist with outreach and recruitment efforts.
  • Review applications for funding opportunities and assist with facilitating student placements with faculty research mentors based upon individual student’s interests, background and goals.

Management and coordination (45%)

  • Assist in the coordination and execution of URP programs, workshops and events, including the campus-wide annual Undergraduate Research Symposium, the Undergraduate Research Leaders Program, Conference Travel Awards and funded research programs like the Washington Research Foundation Fellowships and Levinson Emerging Scholars Programs.
  • Support the URP director in the development of the new Early Scholars Program.
  • Manage scholarship databases and applications.
  • Create URP outreach materials and help outreach on behalf of URP.
  • Manage regular website updates and listserv email updates.

Contribute to the functioning of the Center for Experiential Learning and Diversity (EXPD) and Undergraduate Academic Affairs (5%)

  • Actively collaborate with other EXPD programs to advance the goals of the Center (e.g., assisting with information sessions and workshops).
  • Attend monthly research and scholarship staff meetings.
  • Serve on UAA and campus committees as needed.
  • Assist with EXPD events and with occasional reception duties.

All URP staff will demonstrate and integrate the following Undergraduate Academic Affairs competencies:

  • Accountability and integrity.
  • Race, equity and difference.
  • Constituent focus.
  • Collaboration and teamwork.

Requirements and qualifications

Required education and experience:

  • Bachelor’s degree in any academic field.
  • Two to three years of experience in student support services, advising or program support.

Additional required qualifications:

  • Has excellent oral and written communication skills, including presentation and public speaking experience.
  • Strong problem-solving, management and organizational skills.
  • Ability to take initiative and to work independently with minimal supervision.
  • Enjoys working with students and possess strong interpersonal skills, including an ability to communicate effectively across diverse cultural backgrounds and life experiences.
  • A team-oriented, collaborative approach and a desire to interact with colleagues across departmental units.
  • Is well-organized, efficient, works well under deadlines and is attentive to details.
  • Is proficient with MS Word, Excel, and PowerPoint, social media, data management and with website content management systems (e.g., WordPress).

Desired qualifications:

  • A minimum of one year of experience in program coordination or management.
  • Has experience advising students on undergraduate research and/or academic programs.
  • Research experience in an academic field and experience presenting at professional conferences.


Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination.

How to apply

Interested applicants should apply to requisition #212847 on the UW employment site. The application is open until filled with a priority date of October 5, 2022.