Student Conduct

Administrative Reviews

Following is a summary of what happens in an Administrative Review.

Requesting Administrative Review

The initial order will include information on how to request an administrative review.  The request for administrative review must be submitted in writing within 21 days of the date of the initial order. If one of the grounds is to consider newly discovered evidence, that evidence must be provided with the request for review.

If an administrative review is not requested within 21 days, then the initial order becomes the final order.

Grounds for Administrative Review

Administrative review may be requested for any or all of the following reasons:

  • To determine whether there was a material error that substantially affected the outcome of the fact finding or sanctioning;
  • To consider newly discovered evidence, not reasonably available during the fact finding, that could substantially impact the outcome; or
  • To determine whether the sanction(s) imposed were appropriate for the violation committed and were not excessively lenient or excessively severe.

There are additional grounds for requesting administrative review, depending on whether the initial order is from a conduct officer or a hearing officer (in other words, whether or not a full hearing has been held).

  • If a full hearing has been held, an administrative review can be requested for any other grounds that would warrant modification, withdrawal, or reversal of the order; or
  • If a full hearing has not been held, an administrative review can be requested to determine whether the issue and interests involved warrant a full hearing.

Notice of Administrative Review

If administrative review is requested, the University will provide the parties notice, in writing, of the date the administrative review will be initiated and the identities of the reviewing officer(s) selected for the review panel.

Parties will be provided with a copy of the request for administrative review and notice of how to submit a written response. Responses must be submitted within five business days of service of the notice of administrative review.

Procedures for Administrative Review

When the reviewing officer(s) conducts an administrative review, the reviewing officer(s) will review the record and any newly discovered evidence, if that is the basis for the request for review.  Decisions by the reviewing officer(s) will be determined by majority vote.

Timelines to Complete Administrative Review

When an administrative review is requested of an initial order issued by a conduct officer, within 20 days after the request is submitted, the review panel will issue an order, which will include the outcome, any sanction, and a brief statement of the reasons for the outcome.  If the review panel does not issue an order within 20 days after the request is submitted, the request for review is deemed to be denied.

When an administrative review if requested of an initial order issued by a hearing officer following a full hearing, within 30 calendar days of receipt of all response(s) submitted by the parties or oral argument (if any), whichever is later, the reviewing officer(s) will issue an order.

Order from Administrative Review

The reviewing officer(s) may reach one of the following results:

  • Conclude there is no basis for remand or alteration of sanctions, and issue a final order disposing of the proceeding;
  • Remand for further fact finding or review if newly discovered evidence may have impacted the result or if the record demonstrates material error with instructions to the presiding officer who entered the initial order;
  • Increase or reduce the sanction(s), and issue a final order disposing of the proceeding;

Depending on whether or not a full hearing has been held, there are additional outcomes:

  • If a full hearing has not be held and the review panel believes one is warranted, the review panel may initiate a full hearing; or
  • If a full hearing has been held, the review panel may issue a final order disposing of the proceeding or remand the matter for further proceedings on any other grounds that would warrant modification, withdrawal, or reversal of the order, with instructions to the presiding officer who entered the initial order.

Orders from an administrative review will include the outcome, any sanction, and a brief statement of the reasons for the outcome.  The review panel will serve the order to the parties, simultaneously and in writing.

Process Following Remand from Administrative Review

If the proceeding is remanded, the initial order will be rescinded and the review panel will describe, in writing, the reasons for the remand. Following remand, additional proceedings will be conducted as necessary to address the reasons for the remand. The remand is to the conduct officer if a full hearing has not been held and to the hearing officer if a full hearing has been held.

At the conclusion, the conduct officer or hearing officer will issue an initial order. The initial order will be provided to the parties, simultaneously and in writing. The initial order will include an explanation of how to request administrative review of the initial order and the time frame to do so.

If an administrative review is not requested within 21 days of service of the initial order, the initial order becomes the final order.