{"id":66341,"date":"2026-04-17T11:31:06","date_gmt":"2026-04-17T18:31:06","guid":{"rendered":"https:\/\/www.washington.edu\/research\/new-tools\/sera\/topics\/retired-sera-guide\/sera-notifications\/"},"modified":"2026-04-17T11:31:06","modified_gmt":"2026-04-17T18:31:06","slug":"sera-notifications","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/new-tools\/sera\/topics\/retired-sera-guide\/sera-notifications\/","title":{"rendered":"SERA Notifications"},"content":{"rendered":"<p>This article describes when and to whom SERA sends email notifications. Select a link in the Email column to display an example of the email contents.<\/p>\n<p><strong>Note:\u00a0<\/strong>Text in the examples that is in italic represents the specific <em>values<\/em>\u00a0that the system adds to an email.<\/p>\n<table class=\"table table-bordered\">\n<thead>\n<tr>\n<th><b>Email<\/b><\/th>\n<th><b>Purpose<\/b><\/th>\n<th><b>Sent When<\/b><\/th>\n<th><b>Sent To<\/b><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#funding-award-notice\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#funding-award-notice\" target=\"_self\" rel=\"noopener noreferrer\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#funding-award-notice\" data-interception=\"on\"><b>Funding Action (FA)<\/b><\/a><\/td>\n<td>To notify owners that a funding action has been processed by GCA. The email includes a PDF of the completed form as an attachment.<\/td>\n<td>GCA completes the Campus Notify step while processing a funding action.<\/td>\n<td>PI, Application PI, Administrative Contact, Pre-Award Budget Contact, eGC1 Preparer, and first-level reviewers for the org code receiving funding.<\/td>\n<\/tr>\n<tr>\n<td><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#application-has-been-awarded\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#application-has-been-awarded\" target=\"_self\" rel=\"noopener noreferrer\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#application-has-been-awarded\" data-interception=\"on\"><strong>Application Has Been Awarded<\/strong><\/a><\/td>\n<td>To notify EH&amp;S that an awarded application has an EH&amp;S compliance approver or watcher.<\/td>\n<td>GCA completes the Campus Notify step while processing a funding action, and EH&amp;S appears on the approval graph as a compliance reviewer.<\/td>\n<td>Appropriate reviewers for the node on the graph<\/td>\n<\/tr>\n<tr>\n<td><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#post-award-change-notice\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#post-award-change-notice\" target=\"_self\" rel=\"noopener noreferrer\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SERA%20Email%20Notifications%20Details%20and%20Samples.aspx#post-award-change-notice\" data-interception=\"on\"><b>Post Award Change (PAC)<\/b><\/a><\/td>\n<td>To notify owners of a post award change processed by GCA. The email includes a PDF of the completed form as an attachment.<\/td>\n<td>GCA completes the Campus Notify step while processing a post award change.<\/td>\n<td>PI, Application PI, Administrative Contact, Pre-Award Budget Contact, eGC1 Preparer and first-level reviewers for the org code receiving funding.<\/td>\n<\/tr>\n<tr>\n<td><b><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#advance-budget-request-processed\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#advance-budget-request-processed\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#advance-budget-request-processed\" data-interception=\"on\"><strong>Advance Budget Request Processed<\/strong><\/a>\u200b\u200b\u200b\u200b\u200b\u200b\u200b<\/b><\/td>\n<td>To notify owners that an advance budget request has been processed by GCA.<\/td>\n<td>GCA completes the Campus Notify step while processing a budget advance.<\/td>\n<td>PI, the Advance Preparer(s).<\/td>\n<\/tr>\n<tr>\n<td><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#advance-budget-request-with-sub-budgets-processed\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#advance-budget-request-with-sub-budgets-processed\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#advance-budget-request-with-sub-budgets-processed\" data-interception=\"on\"><strong>Advance Sub-Budget Request Processed<\/strong><\/a><\/td>\n<td>To notify the sub-budget PI and preparer that an Advance has been processed by GCA.<\/td>\n<td>GCA completes the Campus Notify step while processing a budget advance.<\/td>\n<td>Sub-budget Principal Investigator and the Advance Preparer(s)<\/td>\n<\/tr>\n<tr>\n<td><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" data-interception=\"on\"><strong>Extension of Advance Budget Request Approved<\/strong><\/a><\/td>\n<td>To notify the PI and preparer that an Advance Budget Number end date has been extended.<\/td>\n<td>GCA &#8220;Approve Extension&#8221; or &#8220;Approve Request to Extend Advance&#8221;<\/td>\n<td>Principal Investigator named on the Advance and the Advance Preparer(s)<\/td>\n<\/tr>\n<tr>\n<td><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" data-interception=\"on\"><strong>Extension of Advance Sub-Budget Request Approved<\/strong><\/a><\/td>\n<td>XXXX To notify the PI and preparer that an Advance Budget Number end date has been extended.<\/td>\n<td>GCA &#8220;Approve Extension&#8221; or &#8220;Approve Request to Extend Advance&#8221;<\/td>\n<td>Principal Investigator named on the Advance and the Advance Preparer(s)<\/td>\n<\/tr>\n<tr>\n<td><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-denied\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-denied\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-denied\" data-interception=\"on\"><strong>Extension of <\/strong><\/a><strong><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" data-interception=\"on\">Advance Budget Request Denied<\/a><\/strong><\/td>\n<td>To notify the PI and preparer that a request to extend an Advance Budget Number end date has been denied.<\/td>\n<td>GCA denies the extension.<\/td>\n<td>Principal Investigator named on the Advance and the Advance Preparer(s)<\/td>\n<\/tr>\n<tr>\n<td><a title=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" data-cke-saved-href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/research-tools-documentation\/sage\/SitePages\/SAGE-Advances-Notifications.aspx#extension-of-existing-advance-processed\" data-interception=\"on\"><strong>Extension of Advance Sub-Budget Request Denied<\/strong><\/a><\/td>\n<td>ZZZZ To notify the PI and preparer that a request to extend an Advance Budget Number end date has been denied.<\/td>\n<td>GCA denies the sub-budget extension.<\/td>\n<td>Principal Investigator named on the Advance and the Advance Preparer(s)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"<p>This article describes when and to whom SERA sends email notifications. Select a link in the Email column to display an example of the email contents&#8230;.<\/p>\n","protected":false},"author":28,"featured_media":0,"parent":66249,"menu_order":90,"comment_status":"closed","ping_status":"open","template":"templates\/page-builder-no-image.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-66341","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>SERA Notifications - UW Research<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.washington.edu\/research\/new-tools\/sera\/topics\/retired-sera-guide\/sera-notifications\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"SERA Notifications - UW Research\" \/>\n<meta property=\"og:description\" content=\"This article describes when and to whom SERA sends email notifications. 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