{"id":66133,"date":"2026-04-17T11:27:36","date_gmt":"2026-04-17T18:27:36","guid":{"rendered":"https:\/\/www.washington.edu\/research\/new-tools\/sera\/topics\/awards-access-roles\/"},"modified":"2026-04-17T11:27:36","modified_gmt":"2026-04-17T18:27:36","slug":"awards-access-roles","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/new-tools\/sera\/topics\/awards-access-roles\/","title":{"rendered":"Awards Access &amp; Roles"},"content":{"rendered":"<p>The <strong>Access &amp; Roles<\/strong> page displays a read-only list of the individuals who have access to the Award Setup Request or Modification Request and their level of access, as well as other details. Access is shared with the selected eGC1.<\/p>\n<p>The table displays one contact per row. The columns of information include:<\/p>\n<ul>\n<li>Contact<\/li>\n<li>Role<\/li>\n<li>Permissions<\/li>\n<li>Primary Organization (cost center) &#8211; only for Owners<\/li>\n<li>Email &#8211; only for Owners<\/li>\n<li>Phone &#8211; only for Owners<\/li>\n<\/ul>\n<p>The following image shows the <strong>Access &amp; Roles<\/strong> page with some example data.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-995\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/AwardSetupRequestAccessAndRoles.jpg\" alt=\"Award Setup Request Access and Roles\" width=\"715\" height=\"379\" \/><\/p>\n<h2>Access Roles<\/h2>\n<p>Individuals with a role that has Owner permissions are listed first in the table, followed by any General Collaborators. The Owner rows display in the following order:<\/p>\n<ul>\n<li>Award Preparer<\/li>\n<li>Advance Preparer<\/li>\n<li>Budget Preparer (if applicable)<\/li>\n<li>eGC1 Preparer<\/li>\n<li>Pre-Award Budget Contact<\/li>\n<li>Administrative Contact<\/li>\n<li>Principal Investigator<\/li>\n<\/ul>\n<p>All Owner roles display even if there is no one assigned to that role. General Collaborators will display in the order added.<\/p>\n<p>By default, the person who creates the Award Setup Request becomes the Award Preparer. The exception is when OSP creates the request, the Award Preparer will be empty when the PI or administrator first views it. An Award Preparer will need to be added.<\/p>\n<p>The other Owners are populated from the associated eGC1 application and from its connected budget, if applicable. An owner\u2019s organization, email, and phone information are also displayed. Anyone with Owner permission can make changes to the request. A new request does not have any default Collaborators.<\/p>\n<p>If changes are needed, then the access to the eGC1 and Award Setup Request or Modification Request must be updated independently.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Access &amp; Roles page displays a read-only list of the individuals who have access to the Award Setup Request or Modification Request and their level&#8230;<\/p>\n","protected":false},"author":28,"featured_media":66134,"parent":66077,"menu_order":75,"comment_status":"closed","ping_status":"open","template":"templates\/page-builder-no-image.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-66133","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Awards Access &amp; Roles - UW Research<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.washington.edu\/research\/new-tools\/sera\/topics\/awards-access-roles\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Awards Access &amp; 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