{"id":65826,"date":"2026-04-17T11:06:03","date_gmt":"2026-04-17T18:06:03","guid":{"rendered":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/communications\/email-notifications\/"},"modified":"2026-04-17T11:06:03","modified_gmt":"2026-04-17T18:06:03","slug":"email-notifications","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/communications\/email-notifications\/","title":{"rendered":"Email Notifications"},"content":{"rendered":"

This chart describes when and to whom the SPAERC system sends email notifications. The content of the auto-generated emails varies depending on the choices the sender makes. Select a link in the Email Type column to display an example of the email contents.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Email Type<\/th>\nPurpose<\/th>\nTriggers<\/th>\nSent To<\/th>\n<\/tr>\n<\/thead>\n
Application Returned<\/a><\/strong><\/td>\nTo inform owners that their eGC1 application they submitted has been returned by OSP.<\/td>\nWhen an eGC1 application is returned by OSP<\/td>\nPrincipal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer<\/td>\n<\/tr>\n
Application Review Notice<\/strong><\/td>\nTo send review comments<\/td>\nEmail sent manually by OSP (auto-generated document<\/a>)<\/td>\nPrincipal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer<\/td>\n<\/tr>\n
Ready for Pickup<\/strong><\/a><\/td>\nTo inform owners that all signed and scanned documents are uploaded to an application and are ready for pickup for review.<\/td>\nOSP can send the notification by clicking the Ready for Pickup button once they know all signed and scanned documents are uploaded to the application.<\/td>\nPrincipal Investigator, Application PI, Administrative Contact, and Pre-Award Budget Contact<\/td>\n<\/tr>\n
Sponsor Deadline<\/strong><\/a><\/td>\nReminder email sent if the application\u2019s value for the Ready to Submit question is \u201cNo.\u201d If the value changes to \u201cYes\u201d within the six-to-three day timeline, the email is no longer sent. NOTE:<\/strong>\u00a0This email is not sent if the application is after-the-fact or a clinical trial.<\/td>\nEach day (at 6:00 AM), the system checks for any applications that are between six and three business days prior to their sponsor deadline with the application\u2019s value for Ready to Submit as \u201cNo.\u201d<\/td>\nPrincipal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer<\/td>\n<\/tr>\n
Subaward Request Returned<\/strong><\/a><\/td>\nTo inform the Subaward Preparer that a request they submitted has been returned by OSP.<\/td>\nWhen a subaward request is returned by OSP<\/td>\nSubaward Preparer<\/td>\n<\/tr>\n
Notice of Award (Funding Action)<\/strong><\/td>\nTo send information about the award received<\/td>\nEmail sent manually by OSP (auto-generated document<\/a>)<\/td>\nPrincipal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer<\/td>\n<\/tr>\n
Request for Activation Notice \u2013 fellowships (Funding Action)<\/strong><\/td>\nTo notify the PI of a fellowship award and request the PI to complete the Activation Notice<\/td>\nEmail sent manually by OSP (auto-generated document<\/a>)<\/td>\nPrincipal Investigator (cc’d)<\/td>\n<\/tr>\n
SFI Compliance Notification (Admin Action)<\/strong><\/td>\nTo the PI concerning SFI disclosure for a budget extension<\/td>\nEmail sent manually by OSP (auto-generated document<\/a>)<\/td>\nPrincipal Investigator, Administrative Contact, Office of Research SFI Reviewers<\/td>\n<\/tr>\n
Email Notification (Subaward)<\/strong><\/td>\nTo the PI with subaward attachments to be reviewed and\/or acted on<\/td>\nEmail sent manually by OSP (auto-generated document<\/a>)<\/td>\nPrincipal Investigator<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

This chart describes when and to whom the SPAERC system sends email notifications. 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