{"id":65804,"date":"2026-04-17T11:05:41","date_gmt":"2026-04-17T18:05:41","guid":{"rendered":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/approvals\/ad-hoc-nodes\/"},"modified":"2026-04-17T11:05:42","modified_gmt":"2026-04-17T18:05:42","slug":"ad-hoc-nodes","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/approvals\/ad-hoc-nodes\/","title":{"rendered":"Ad Hoc Nodes"},"content":{"rendered":"<p><strong>Definition<\/strong>: ad hoc (from Latin, meaning &#8220;for this&#8221;): Formed, arranged, or done for a particular purpose only.<\/p>\n<p>OSP staff can modify the approval flow by adding an ad hoc reviewer. These manually added reviewers can be for a particular role or a specific person.<\/p>\n<h2 id=\"osp-ad-hoc\">Rules for OSP staff adding ad hoc nodes<\/h2>\n<p>If you add an ad hoc node, you must add it &#8220;before&#8221; the &#8220;OSP Approver&#8221; node. For example, OSP staff who do not have signing authority to submit proposals can add their manager &#8220;ad hoc&#8221; to let the manager know that they have reviewed the eGC1, and it is ready for manager approval prior to submission.<\/p>\n<p>On the approval flow, there are three Graph Options you can use:<\/p>\n<ul>\n<li>Add Comment &#8211; used\u00a0to add a comment to the History &amp; Comments page<\/li>\n<li>Add Approver &#8211; used to add an ad hoc approver to the graph; opens the Add Approver dialog<\/li>\n<li>Add Watcher &#8211; used to add an ad hoc watcher to the graph; opens the Add Watcher dialog<\/li>\n<\/ul>\n<p>The dialog for adding both approvers and watchers has the same options. The following image shows the Add Approver dialog.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2354\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/spaerc_add_approver_dialog.jpg\" alt=\"add approver dialog\" width=\"686\" height=\"355\" \/><\/p>\n<p>First, select whether the node will be for a Role or just one Person, and fill in the related details.<\/p>\n<ul>\n<li>If you choose Person, a Look Up Person button will display. Click it to search for and select the individual.<\/li>\n<li>If you choose Role, a drop-down menu will appear from which you can select the desired reviewer role.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2355\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/spaerc_add_approver_roles.jpg\" alt=\"add approver roles list\" width=\"658\" height=\"454\" \/><br \/>\nIf the role you choose is limited by organization code, a Look Up Organizational Code button will appear. Use it to pick the org code at the corresponding level (dept, div, dean).<\/p>\n<p>Next, choose where on the graph the node will appear. This is a two-step process.<\/p>\n<ol>\n<li>The &#8220;Location on graph\u2026 &#8221; drop-down menu lists all of the nodes currently on the graph. Pick the one you want the ad hoc node to be next to.<\/li>\n<li>Then choose if the ad hoc node will be before, parallel with, or after the selected node.<\/li>\n<\/ol>\n<p>Finally, provide a reason for why you are adding this ad hoc reviewer. This is a required field. Click the &#8220;Add Approver&#8221; button to complete the process.<\/p>\n<p>This is an example portion of the graph for an In OSP status application, before adding the ad hoc node.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-2353\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/spaerc_approval_flow_example.jpg\" alt=\"example portion of approval flow\" width=\"524\" height=\"125\" \/><\/p>\n<p>The following images show the pop-up screen with options selected.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2356\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/spaerc_add_approver_options.jpg\" alt=\"example add approver options\" width=\"641\" height=\"285\" \/><\/p>\n<p>The next image shows the resulting graph with the new ad hoc Approver added &#8220;before&#8221; the OSP node, as seen by the person who added it. Note the &#8220;Delete&#8221; option. The person who adds the ad hoc node is the only one who can delete it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2357\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/spaerc_add_approver_on_graph.jpg\" alt=\"added node on graph\" width=\"665\" height=\"113\" \/><\/p>\n<p>When other reviewers see the node for the ad hoc reviewer it will indicate who added it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2358\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/spaerc_add_approver_added_by.jpg\" alt=\"approver node showing added by name\" width=\"312\" height=\"123\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Definition: ad hoc (from Latin, meaning &#8220;for this&#8221;): Formed, arranged, or done for a particular purpose only. 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