{"id":65788,"date":"2026-04-17T11:05:26","date_gmt":"2026-04-17T18:05:26","guid":{"rendered":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/"},"modified":"2026-04-17T11:05:26","modified_gmt":"2026-04-17T18:05:26","slug":"egc1-assignment-rules","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/","title":{"rendered":"eGC1 Assignment Rules"},"content":{"rendered":"<h2>Assignment Factors<\/h2>\n<p>When a SAGE user completes an eGC1 for the first time and moves it into Routing status, the system assigns the eGC1 to a group\/team and to a person who is the Administrator or GCC. There are a number of factors that contribute to the assignment.<\/p>\n<p><strong>Organization Code Receiving Funding:<\/strong>\u00a0OSP uses the <a href=\"\/research\/tools\/spaerc\/guide\/topics\/spaerc-administration-tools\/list-edit-osp-administrators\">List\/Edit OSP Administrators<\/a> admin tool to associate organization codes with specific groups\/teams within OSP.<\/p>\n<ul>\n<li>Roll-Up of Organization Codes: When a SAGE user completes an eGC1 with an organization code receiving funding that has no group association, SPAERC steps up the organization code hierarchy to find a higher-level code that does have an associated group. Then, based on the logic below, the system assigns the eGC1 to a member of that group.\n<ul>\n<li>For example, a sub-division level code with no group, will roll up to the division level; a division level code with no group will roll up to the department level. See IT Connect&#8217;s page on <a href=\"https:\/\/itconnect.uw.edu\/work\/administrative-systems\/organization-codes\/\">Organization Codes<\/a> for details on levels.<\/li>\n<\/ul>\n<\/li>\n<li>Failover: If the system cannot find a group for the eGC1&#8217;s organization code or its roll up codes, then the assignment is to the Failover Team. That team can reassign the eGC1 to the appropriate group, and add the organization code to the correct group via the admin tool.<\/li>\n<\/ul>\n<p><strong>Re-Completed eGC1s<\/strong>: When a campus user re-completes a withdrawn or returned eGC1, the system may change the group\/team assignment in response to changes made in the eGC1. However, the system does <strong>not<\/strong> update the original person assigned (with the one exception being if the sponsor changes from, or to, RRF). This ensures that the recompleted eGC1 returns to the same OSP staff person for follow-up, rather than disappearing from that person&#8217;s tasklist due to an automatic reassignment. If the changes warrant assigning the eGC1 to another OSP person, you can manually reassign it (see <a href=\"\/research\/tools\/spaerc\/guide\/topics\/reassign-item\">Reassign an Item<\/a>). <strong>Note: Manual reassignments only change the person, not the group. <\/strong>The only time a group changes is in response to changed data on a withdrawn or returned eGC1, upon re-completion.<\/p>\n<h2>Assignment Logic<\/h2>\n<p>The following set of rules determine the eGC1&#8217;s initial assignment to the group\/team and person.<\/p>\n<table class=\"table table-bordered\">\n<tbody>\n<tr>\n<th>Conditions<\/th>\n<th>Assignment<\/th>\n<\/tr>\n<tr>\n<td><strong>RRF<\/strong><\/p>\n<p>Primary sponsor is the Royalty Research Fund<\/td>\n<td>RRF reviewers<\/td>\n<\/tr>\n<tr>\n<td><strong>NSF<\/strong><\/p>\n<p>Primary sponsor is the NSF (National Science Foundation)<\/td>\n<td>GCC (Grant &amp; Contract Coordinator) role for the org code receiving funding<\/td>\n<\/tr>\n<tr>\n<td><strong>IPA\/JPA<\/strong><\/p>\n<p>Sponsored\u00a0Program Activity Type = IPA\/JPA\/Staff Assignment<\/td>\n<td>GCC (Grant &amp; Contract Coordinator) role for the org code receiving funding<\/td>\n<\/tr>\n<tr>\n<td><strong>Clinical Trials<\/strong><\/p>\n<ul>\n<li>Sponsored Program Activity Type = Clinical Trial &#8211; Non-Federal Sponsors<\/li>\n<li><strong>And<\/strong>\u00a0Sponsor Type is Private Industry or Foreign Private Industry<\/li>\n<\/ul>\n<\/td>\n<td>Contracts Intake (Team C Administrator)<\/td>\n<\/tr>\n<tr>\n<td><strong>Certain federal primary sponsors where:<\/strong><\/p>\n<ul>\n<li>Application Type is either a Non-Competing Renewal or a Non-Competing Supplement<\/li>\n<li><strong>And<\/strong> the total amount requested is $2 million or less<\/li>\n<li><strong>And<\/strong> the primary sponsor or parent sponsor <strong>is<\/strong> DoED, DHHS, or ONR<\/li>\n<\/ul>\n<\/td>\n<td>GCC (Grant &amp; Contract Coordinator) for the org code receiving funding<\/td>\n<\/tr>\n<tr>\n<td><strong>Non-Award Agreements<\/strong><\/p>\n<p>Application Type = Non-Award Agreement (new) <b>or<\/b><span style=\"font-weight: 400\"> \u00a0Non-award Agreement (continuation)<\/span><\/td>\n<td>Contracts Intake (Team C Administrator)<\/td>\n<\/tr>\n<tr>\n<td><strong>After-the-Fact<\/strong><\/p>\n<ul>\n<li>Sponsor Type = Private Industry or Foreign Private Industry<\/li>\n<li><b>And<\/b> After the Fact = Yes<\/li>\n<\/ul>\n<\/td>\n<td><span style=\"font-weight: 400\">Contracts Intake (Team C Administrator)<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>All other conditions<\/b><\/td>\n<td>Administrator role for the org code receiving funding<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"<p>Assignment Factors When a SAGE user completes an eGC1 for the first time and moves it into Routing status, the system assigns the eGC1 to a&#8230;<\/p>\n","protected":false},"author":28,"featured_media":0,"parent":65776,"menu_order":15,"comment_status":"closed","ping_status":"open","template":"templates\/page-builder-no-image.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-65788","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>eGC1 Assignment Rules - UW Research<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"eGC1 Assignment Rules - UW Research\" \/>\n<meta property=\"og:description\" content=\"Assignment Factors When a SAGE user completes an eGC1 for the first time and moves it into Routing status, the system assigns the eGC1 to a...\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/\" \/>\n<meta property=\"og:site_name\" content=\"UW Research\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/\",\"url\":\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/\",\"name\":\"eGC1 Assignment Rules - UW Research\",\"isPartOf\":{\"@id\":\"https:\/\/www.washington.edu\/research\/#website\"},\"datePublished\":\"2026-04-17T18:05:26+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.washington.edu\/research\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Tools\",\"item\":\"https:\/\/www.washington.edu\/research\/new-tools\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"SPAERC\",\"item\":\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/\"},{\"@type\":\"ListItem\",\"position\":4,\"name\":\"SPAERC User Guide\",\"item\":\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/\"},{\"@type\":\"ListItem\",\"position\":5,\"name\":\"Applications\",\"item\":\"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/\"},{\"@type\":\"ListItem\",\"position\":6,\"name\":\"eGC1 Assignment Rules\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.washington.edu\/research\/#website\",\"url\":\"https:\/\/www.washington.edu\/research\/\",\"name\":\"UW Research\",\"description\":\"\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.washington.edu\/research\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"eGC1 Assignment Rules - UW Research","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/","og_locale":"en_US","og_type":"article","og_title":"eGC1 Assignment Rules - UW Research","og_description":"Assignment Factors When a SAGE user completes an eGC1 for the first time and moves it into Routing status, the system assigns the eGC1 to a...","og_url":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/","og_site_name":"UW Research","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/","url":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/","name":"eGC1 Assignment Rules - UW Research","isPartOf":{"@id":"https:\/\/www.washington.edu\/research\/#website"},"datePublished":"2026-04-17T18:05:26+00:00","breadcrumb":{"@id":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/egc1-assignment-rules\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.washington.edu\/research\/"},{"@type":"ListItem","position":2,"name":"Tools","item":"https:\/\/www.washington.edu\/research\/new-tools\/"},{"@type":"ListItem","position":3,"name":"SPAERC","item":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/"},{"@type":"ListItem","position":4,"name":"SPAERC User Guide","item":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/"},{"@type":"ListItem","position":5,"name":"Applications","item":"https:\/\/www.washington.edu\/research\/new-tools\/spaerc\/topics\/applications\/"},{"@type":"ListItem","position":6,"name":"eGC1 Assignment Rules"}]},{"@type":"WebSite","@id":"https:\/\/www.washington.edu\/research\/#website","url":"https:\/\/www.washington.edu\/research\/","name":"UW Research","description":"","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.washington.edu\/research\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"_links":{"self":[{"href":"https:\/\/www.washington.edu\/research\/wp-json\/wp\/v2\/pages\/65788","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.washington.edu\/research\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.washington.edu\/research\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.washington.edu\/research\/wp-json\/wp\/v2\/users\/28"}],"replies":[{"embeddable":true,"href":"https:\/\/www.washington.edu\/research\/wp-json\/wp\/v2\/comments?post=65788"}],"version-history":[{"count":0,"href":"https:\/\/www.washington.edu\/research\/wp-json\/wp\/v2\/pages\/65788\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.washington.edu\/research\/wp-json\/wp\/v2\/pages\/65776"}],"wp:attachment":[{"href":"https:\/\/www.washington.edu\/research\/wp-json\/wp\/v2\/media?parent=65788"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}