{"id":65304,"date":"2026-04-17T11:00:44","date_gmt":"2026-04-17T18:00:44","guid":{"rendered":"https:\/\/www.washington.edu\/research\/new-tools\/sage\/awards\/awards-overview-workflow\/"},"modified":"2026-04-17T11:01:36","modified_gmt":"2026-04-17T18:01:36","slug":"awards-overview-workflow","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/new-tools\/sage\/awards\/awards-overview-workflow\/","title":{"rendered":"Awards Overview\/Workflow"},"content":{"rendered":"<ul>\n<li><a href=\"#award_setup_requests\">Award Setup Requests<\/a>\n<ul>\n<li><a href=\"#award_setup_requests_workflow\">Award Setup Requests Workflow<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#modification_requests\">Modification Requests<\/a>\n<ul>\n<li><a href=\"#modification_workflow\">Modification Workflow<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>The <strong>Awards<\/strong> component of SAGE (System to Administer Grants Electronically) allows you to complete an online <strong>Award Setup Request<\/strong> after receiving a Notice of Award (NoA) from the sponsor or to complete one that OSP has started. To make changes to your existing award, you would create a <strong>Modification Request<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/awards_requests_components-300x144.png\" alt=\"\" width=\"400\" height=\"191\" \/><\/p>\n<h2 id=\"award_setup_requests\">Award Setup Requests<\/h2>\n<p>The Notice of Award (NoA) from a sponsor may be sent to either campus (the Principal Investigator or Research Administrator) or the Office of Sponsored Programs (OSP).<\/p>\n<ul>\n<li>If you (campus) receive the NoA, whether or not OSP is included, you should create the Award Setup Request (ASR) in SAGE as soon as possible.\n<ul>\n<li>Review: <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/setup\/financials\/#asr-steps\" target=\"_blank\" rel=\"noopener\">How to get an Award set up at the UW<\/a><\/li>\n<\/ul>\n<\/li>\n<li>If OSP receives or retrieves a new NoA and the PI is not included on the notification, OSP will create an Award Setup Request (ASR) and route it to you (campus) for completion.\n<ul>\n<li>Review the FAQ:<a href=\"https:\/\/www.washington.edu\/research\/faq\/asr-created-by-osp\/\" target=\"_blank\" rel=\"noopener\"> What about an Award Setup Request created by OSP?<\/a>\u00a0 for an overview, the details on what data OSP will enter, and what data you will need to enter and review.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>The system will prevent more than one Award Setup Request being created for the same eGC1.<\/p>\n<h3 id=\"award_setup_requests_workflow\">Award Setup Requests Workflow<\/h3>\n<p>Video Resource: <a href=\"https:\/\/www.washington.edu\/research\/learning\/online\/index.php\/lessons\/sage-award-setup-workflow-video\/\" target=\"_blank\" rel=\"noopener\">SAGE Award Setup Workflow<\/a><\/p>\n<ol>\n<li>Initiate an Award Setup Request (ASR) in SAGE.<\/li>\n<li>Create an award budget by composing a new budget from scratch, or by copying and adjusting your proposal budget.\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>To create a new budget, review the<a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/sage-budget\/budget-list\/#create\" target=\"_blank\" rel=\"noopener\"> Budget List and Create<\/a> article.<\/li>\n<li>To make a copy of an existing budget, review the<a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/sage-budget\/budget-copy-and-delete\/\" target=\"_blank\" rel=\"noopener\"> Budget Copy and Delete<\/a> article.<\/li>\n<li>For additional resources, review the following:<\/li>\n<li style=\"list-style-type: none\">Videos:\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/learning\/online\/index.php\/lessons\/proposal-and-award-budgets-video\/\" target=\"_blank\" rel=\"noopener\">Proposal and Award Budgets<\/a><\/li>\n<li><a href=\"https:\/\/www.washington.edu\/research\/learning\/online\/index.php\/lessons\/simplifying-the-award-budget\/\" target=\"_blank\" rel=\"noopener\">Simplifying The Award Budget<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">Job aids:\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/learning\/online\/index.php\/lessons\/sage-award-budget-quick-tips-for-simplifying-your-award-budget\/\" target=\"_blank\" rel=\"noopener\">SAGE Award Budget: Quick Tips for Simplifying Your Award Budget<\/a><\/li>\n<li><a href=\"https:\/\/www.washington.edu\/research\/learning\/online\/?post_type=sfwd-lessons&amp;p=4436&amp;preview=true\" target=\"_blank\" rel=\"noopener\">NIH SNAP: A Detailed Guide for Completing the Award Setup Request<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Link the eGC1 and SAGE Budget to the ASR.<\/li>\n<li>Complete all required fields and submit the ASR for review and processing.<\/li>\n<li>OSP and GCA review, approve, and process the ASR.<\/li>\n<\/ol>\n<p>Once approved, the award appears in Workday, spending is enabled, and you receive a notification that the award is ready.<\/p>\n<p>From Workday you can begin all activity on your award.<\/p>\n<h2 id=\"modification_requests\">Modification Requests<\/h2>\n<p>There are two modification request options to choose from in SAGE Awards: Those that will route to both OSP and GCA, and those that route just to GCA.<\/p>\n<p>For more information on which modification request type to use, review:<\/p>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/faq\/how-do-i-know-which-mod-request-to-choose\/\" target=\"_blank\" rel=\"noopener\">How do I know which Modification Request type to choose?<\/a> FAQ<\/li>\n<li>the<a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/manage\/award-changes\/\" target=\"_blank\" rel=\"noopener\"> UW Research Award Changes<\/a> page<\/li>\n<li><a href=\"https:\/\/www.washington.edu\/research\/forms-and-templates\/checklist-osp-gca-mods-in-sage\/\" target=\"_blank\" rel=\"noopener\">Checklist: OSP &amp; GCA Modifications in SAGE<\/a><\/li>\n<li>the<a href=\"https:\/\/finance.uw.edu\/gca\/award-lifecycle\/award-setup\/modifications\"> Grant &amp; Contract Accounting (GCA) Modifications<\/a> page<\/li>\n<li>the<a href=\"https:\/\/www.washington.edu\/research\/announcements\/tips-asr-mod-in-sage\/\" target=\"_blank\" rel=\"noopener\"> Tips for Success \u2013 Award Setup and Modifications Requests in SAGE<\/a> announcement<\/li>\n<li><a href=\"https:\/\/www.washington.edu\/research\/learning\/online\/index.php\/lessons\/award-modifications-in-sage-job-aid\/\" target=\"_blank\" rel=\"noopener\">Award Modifications in SAGE<\/a> job aid<\/li>\n<li><a href=\"https:\/\/www.washington.edu\/research\/learning\/online\/index.php\/lessons\/nih-snap-a-detailed-guide-for-modifying-the-award-in-sage-modifications\/\" target=\"_blank\" rel=\"noopener\">NIH SNAP: A Detailed Guide for Modifying the Award in SAGE<\/a> job aid<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>All changes that require sponsor approval, an authorized official signature, or review from the Office of Sponsored Programs (OSP), must be requested via a Modification Request (OSP &amp; GCA) in SAGE Awards.<\/p>\n<p>Modification requests that do not need OSP review can be submitted directly to Grant &amp; Contract Accounting (GCA), also through a Modification Request (GCA only) in SAGE.<\/p>\n<p>A help icon in SAGE Awards will provide guidance on which modification type to select.<\/p>\n<h3 id=\"modification_workflow\">Overview of Modification Workflow<\/h3>\n<ol>\n<li style=\"list-style-type: none\">\n<ol>\n<li><a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/awards\/modification-requests\/create-a-modification-request\/\" target=\"_blank\" rel=\"noopener\">Create a Modification Request<\/a> (MOD) in SAGE.<\/li>\n<li>Select<a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/awards\/modification-requests\/create-a-modification-request\/#select_modification_type\" target=\"_blank\" rel=\"noopener\"> Modification Request Type<\/a> and <a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/awards\/modification-requests\/mod-general-information\/\" target=\"_blank\" rel=\"noopener\">Subcategories<\/a> to identify the type of change you wish to make.<\/li>\n<li>Use the<a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/awards\/awards-comments-history\/\" target=\"_blank\" rel=\"noopener\"> Comments &amp; History<\/a> and <a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/awards\/awards-supporting-attachments\/\" target=\"_blank\" rel=\"noopener\">Supporting Attachments<\/a> sections to provide more details on the necessary change.<\/li>\n<li><a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/approvals\/approving-egc1s\/ad-hoc-reviewers\/add-ad-hoc-reviewer\/\" target=\"_blank\" rel=\"noopener\">Add ad-hoc approvers<\/a> as needed.<\/li>\n<li>Complete any additional required fields and <a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/awards\/modification-requests\/mod-review-submit\/\" target=\"_blank\" rel=\"noopener\">submit the request <\/a>for review and processing.<\/li>\n<li>OSP and GCA review, approve, and <a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/awards\/processed-awards\/\" target=\"_blank\" rel=\"noopener\">process<\/a> the MOD.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>Award Setup Requests Award Setup Requests Workflow Modification Requests Modification Workflow The Awards component of SAGE (System to Administer Grants Electronically) allows you to complete an&#8230;<\/p>\n","protected":false},"author":28,"featured_media":63657,"parent":65275,"menu_order":5,"comment_status":"closed","ping_status":"open","template":"templates\/page-builder-no-image.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-65304","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Awards Overview\/Workflow - UW Research<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.washington.edu\/research\/new-tools\/sage\/awards\/awards-overview-workflow\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Awards Overview\/Workflow - UW Research\" \/>\n<meta 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