{"id":65289,"date":"2026-04-17T11:00:45","date_gmt":"2026-04-17T18:00:45","guid":{"rendered":"https:\/\/www.washington.edu\/research\/new-tools\/sage\/awards\/award-setup-requests\/asr-general-information\/"},"modified":"2026-04-17T11:01:37","modified_gmt":"2026-04-17T18:01:37","slug":"asr-general-information","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/new-tools\/sage\/awards\/award-setup-requests\/asr-general-information\/","title":{"rendered":"ASR General Information"},"content":{"rendered":"<p>The <strong>General Information<\/strong> section contains basic information about your Award Setup Request. Any fields that are required are noted.<\/p>\n<p>The sections are:<\/p>\n<ul>\n<li><a href=\"#award_overview\">Award Overview<\/a><\/li>\n<li><a href=\"#sponsor_details\">Sponsor Details<\/a><\/li>\n<li><a href=\"#pi_and_department\">PI &amp; Department<\/a><\/li>\n<\/ul>\n<h2 id=\"award_overview\">Award Overview<\/h2>\n<p>You will want to have your Notice of Award (NoA) readily available when you are completing this section.\u00a0 The dates and amounts entered here must match those on the NoA, or you will risk the request being returned by OSP.<\/p>\n<ul>\n<li>Short Title (required): This field is auto-populated from the application eGC1, it is an editable field.<\/li>\n<li>Full Title (required): This field is auto-populated from the application eGC1, it is an editable field.<\/li>\n<li><span style=\"font-weight: 400\">Period 1 Start Date (required): Must match the Notice of Award.<\/span><\/li>\n<li><span style=\"font-weight: 400\">Authorized Period End Date (required): Must match the Notice of Award.<\/span><\/li>\n<li>Sponsor Total for Spending Period: This must match the total amount listed on the Notice of Award and on the accompanying <a href=\"\/research\/learning\/online\/index.php\/lessons\/guidelines-for-a-budget-difference-between-the-sage-award-budget-and-the-sponsor-award\/\" target=\"_blank\" rel=\"noopener\">SAGE Award Budget<\/a>.<\/li>\n<li>Estimated Award End Date: found on the Notice of Award.<\/li>\n<li>Sponsored Program Activity Type (SPA) (required): This field is auto-populated from the application eGC1, it is an editable field.\n<ul>\n<li>Select the appropriate SPA type from the drop-down menu.\u00a0 Available selections align with<a href=\"\/research\/policies\/gim-13\/#activity-types\" target=\"_blank\" rel=\"noopener\"> GIM 13 Activity Types<\/a>. Note that the SPA selection is based on the originating sponsor type for federal vs. non-federal distinctions.<\/li>\n<\/ul>\n<\/li>\n<li>Clinical Trial Phase (drop-down menu):\u00a0 This field is auto-populated from the application eGC1, it is an editable field.\n<ul>\n<li>Values: I, II, III, IV, Other, None: Found on the Notice of Award. Review <a href=\"\/research\/myresearch-lifecycle\/setup\/sponsor-requirements\/clinical-research\/#defining-clinical-research\" target=\"_blank\" rel=\"noopener\">defining clinical research<\/a> for more information on clinical trial phases.<\/li>\n<\/ul>\n<\/li>\n<li>Project Type (required): This field is auto-populated from the application eGC1, it is an editable field.<\/li>\n<li>Sponsor Award Issue Date: Found on the Notice of Award.<\/li>\n<li>Sponsor Award Number: Found on the Notice of Award.<\/li>\n<li>Non-Monetary Award (toggle)\n<ul>\n<li>Select the toggle when the sponsor has issued a non-monetary award or an award with a non-monetary component, such as a dollar-valued in-kind contribution or an equipment non-monetary award.<\/li>\n<li>When toggle is selected the Non-Monetary Award Amount field will display. Complete this field with the value of the in-kind or equipment contribution.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/ASR-General-Information.png\" alt=\"General information panel, award overview\" \/><\/p>\n<h2 id=\"sponsor_details\">Sponsor Details<\/h2>\n<ul>\n<li>Sponsor (required): This field is auto-populated from application eGC1, it is an editable field.\u00a0 Check your Notice of Award to determine if the Sponsor for the award is different than the one at the time of proposal.\u00a0 Sponsor accuracy is very important to Workday setup.\n<ul>\n<li>If you are attempting to change the sponsor on the ASR and do not get results from your search, that indicates that the sponsor may need to be setup in UW\u2019s funding entity core data management (FECDM) system. Click the link on screen to <a href=\"https:\/\/fin-s-web22.finance.uw.edu\/fin\/fecdm\/RecordRequest\/SageRecordRequest\" target=\"_blank\" rel=\"noopener\">Request Sponsor Setup<\/a> in FECDM (Funding Entity Core Data Management).&#8221;<\/li>\n<li>Sponsor Type: this is not an editable field.<\/li>\n<\/ul>\n<\/li>\n<li>Bill to Sponsor: This is an editable field.<\/li>\n<li>Funding originates from a different entity than the sponsor listed above (flow-through). Select the toggle to display the following fields:\n<ul>\n<li>Originating (Prime) Sponsor (required): Auto-populated from eGC1.<\/li>\n<li>Originating (Prime) Sponsor Type: This is not an editable field.<\/li>\n<li>Originating (Prime) Sponsor Award Number: This is not a required field, it is an editable field.<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\">The sponsor has a deadline for accepting the award.\n<ul>\n<li>Use this only when the sponsor has specified a deadline for receiving the signed award to provide funding. Upload the required documentation of the deadline from the sponsor in the <a href=\"http:\/\/u\/research\/tools\/sage\/guide\/awards\/awards-supporting-attachments\/\" target=\"_blank\" rel=\"noopener\">Supporting Attachments<\/a> section.<\/li>\n<li style=\"font-weight: 400\">Select the toggle to display the following fields:\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Deadline for Accepting Award Date (required)<\/li>\n<li style=\"font-weight: 400\">Instructions for where data source can be found in the Notice of Award.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/ASR_general_info_sponsor_details.png\" alt=\"\" width=\"612\" height=\"935\" \/><\/p>\n<h2 id=\"pi_and_department\">PI &amp; Department<\/h2>\n<ul>\n<li>Cost Center (required): This field is auto-populated from the application eGC1, it is an editable field.<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Principal Investigator: display only (from eGC1)<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If the PI has changed since the time of proposal, before you submit an ASR with the previous PI, follow <\/span><a href=\"\/research\/myresearch-lifecycle\/plan-and-propose\/submit-proposal\/post-submission\/#change-pi-after-proposal-before-award\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400\">Guidance on Requesting a Change of PI after Proposal up to Time of Award<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/biochem-examples-security-grant-hierarchy.png\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/uploads\/biochem-examples-security-grant-hierarchy.png\" alt=\"Example of searching &quot;biochem&quot; in the Cost Center Receiving Funding field, which returns three results.\" width=\"648\" height=\"321\" \/><\/a><\/p>\n<p>Select the <strong>Next Section<\/strong> button at the bottom right of the page to navigate within your Award Setup Request.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The General Information section contains basic information about your Award Setup Request. 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The sections are: Award Overview Sponsor Details&#8230;<\/p>\n","protected":false},"author":28,"featured_media":63711,"parent":65286,"menu_order":20,"comment_status":"closed","ping_status":"open","template":"templates\/page-builder-no-image.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-65289","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>ASR General Information - UW Research<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.washington.edu\/research\/new-tools\/sage\/awards\/award-setup-requests\/asr-general-information\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"ASR General Information - UW Research\" \/>\n<meta property=\"og:description\" content=\"The General Information section contains basic information about your Award Setup Request. 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