{"id":65258,"date":"2026-04-17T11:00:48","date_gmt":"2026-04-17T18:00:48","guid":{"rendered":"https:\/\/www.washington.edu\/research\/new-tools\/sage\/approvals\/approving-egc1s\/egc1-email-notifications-details\/"},"modified":"2026-04-17T11:01:39","modified_gmt":"2026-04-17T18:01:39","slug":"egc1-email-notifications-details","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/new-tools\/sage\/approvals\/approving-egc1s\/egc1-email-notifications-details\/","title":{"rendered":"eGC1 Email Notifications Details"},"content":{"rendered":"

This page describes the email notifications sent during the eGC1 approval process. The SAGE Suite Email Notifications<\/a> article provides information about other system emails.<\/p>\n

Who is Notified, When and Why<\/strong><\/h2>\n

SAGE sends a number of email notifications during the eGC1 routing and approval process. The table below lists each notification type, the condition that generates the email, and the recipients. SAGE generally sends emails to the person\u2019s UW NetID address.<\/p>\n

Note:<\/strong> If a reviewer approves an eGC1 before the email notification would have been sent, the system does not send it.<\/p>\n

Select a link in the Email column to display an example of the email contents.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n
Email<\/th>\nPurpose<\/th>\nSent When<\/th>\nSent To<\/th>\n<\/tr>\n
Approval Required by PI or Unit Reviewer<\/a><\/strong><\/td>\nTo alert\u00a0 the PI or the unit reviewers that an eGC1 is waiting for approval<\/td>\nFor the PI, if the eGC1 is \u201cCompleted\u201d by someone other than the PI, or when a\u00a0node on the approval graph changes from En Route to Waiting status<\/td>\nPrincipal Investigator named on the eGC1 or to the ASTRA authorized persons for this role and cost center<\/td>\n<\/tr>\n
eGC1 Available for Review by Watcher<\/a><\/strong><\/td>\nTo alert unit reviewers that an eGC1 is available for review (no approval requested)<\/td>\nThe node on the approval graph changes to Watching<\/td>\nASTRA authorized persons for this role and cost center<\/td>\n<\/tr>\n
PI Responsibility Escalated\u00a0<\/a><\/strong><\/td>\nNotifies the PI that an eGC1\u00a0is being submitted in his\/her name and that the PI Approval is being “escalated” due to his\/her absence<\/td>\nPI Escalation is selected\u00a0on the Certify & Route page of the eGC1<\/td>\nPrincipal Investigator named on the eGC1<\/td>\n<\/tr>\n
Approval Required of Re-Completed eGC1<\/a><\/strong><\/td>\nTo notify units that the eGC1\u00a0is back in routing and is waiting for approval (again)<\/td>\n\u00a0An eGC1 gets pushed back into routing after it was Withdrawn or Returned (the review process continues from where it left off)<\/td>\n\u00a0ASTRA designated unit reviewers who were in Waiting status when the eGC1 was either Withdrawn or Returned – their nodes will go back to Waiting status<\/td>\n<\/tr>\n
eGC1 Returned by Reviewer<\/a><\/strong><\/td>\nTo alert the owners of the need to modify eGC1 data<\/td>\nAny approver clicking the RETURN button on the approvals flow<\/td>\neGC1 Preparer, PI, Application PI, Budget Contact, Admin Contact – the reason the application is being returned will be contained in the email notification<\/td>\n<\/tr>\n
eGC1 Received at OSP<\/a><\/strong><\/td>\nTo alert the owners that the eGC1 has reached OSP and will begin the central review process – this email provides the name of the person in OSP assigned to review the application<\/td>\nAll campus units and any individuals listed on the graph have approved the eGC1<\/td>\neGC1 Preparer, PI, Application PI, Admin Contact, Budget Contact<\/td>\n<\/tr>\n
Approval Required of Ad Hoc Reviewer<\/a><\/strong><\/td>\nTo alert an ad hoc Approver that an eGC1\u00a0waiting for\u00a0approval<\/td>\nWhen you use the Add Approver function and the node changes to Waiting status; this may be for a role or a person<\/td>\nIf you add a role, then SAGE notifies the ASTRA designated unit reviewers. If you add a specific person, then SAGE only notifies that person.<\/td>\n<\/tr>\n
eGC1 Available for Review by Ad Hoc Watcher<\/a><\/strong><\/td>\nTo alert an ad hoc Watcher that an application is available for review<\/td>\nWhen you use the Add Watcher function and the node changes to Waiting status;\u00a0this may be for a role or a person<\/td>\n\u00a0If you add a role, then SAGE notifies the ASTRA designated unit reviewers. If you add a specific person, then SAGE only notifies that person.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"

This page describes the email notifications sent during the eGC1 approval process. The SAGE Suite Email Notifications article provides information about other system emails. 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