{"id":258,"date":"2016-08-24T11:15:55","date_gmt":"2016-08-24T18:15:55","guid":{"rendered":"https:\/\/www.washington.edu\/research\/?page_id=258"},"modified":"2026-03-31T14:39:31","modified_gmt":"2026-03-31T21:39:31","slug":"write-proposal","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/","title":{"rendered":"Write Proposal"},"content":{"rendered":"<p><img decoding=\"async\" class=\"WP-PrintIcon\" src=\"https:\/\/www.washington.edu\/research\/wp-content\/plugins\/wp-print\/images\/printer_famfamfam.gif\"  alt=\"Print\" title=\"Print\" style=\"border: 2px;\">&nbsp;<a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/print\/\" title=\"Print\" rel=\"nofollow\" target=\"_blank\">Print<\/a><\/p>\n<h2>Proposal Preparation Quick Guide<\/h2>\n<h3>Who\u2019s this page for and what\u2019s it about?<\/h3>\n<p>This information walks you through key elements of the proposal preparation process.<\/p>\n<p>We assume:<\/p>\n<ul>\n<li>You are a Principal Investigator (PI) or Research Administrator<\/li>\n<li>Your proposal is for specific research, instruction or other sponsored activities, or it is a pre-proposal that requires institutional sign off<\/li>\n<li>You\u2019ve identified the sponsor and have worked out an intellectual plan for the proposal narrative<\/li>\n<\/ul>\n<p><a name=\"read-nofo\"><\/a><\/p>\n<h2>1. Read the Notice of Funding Opportunity (NOFO)<\/h2>\n<p>There are a variety of types\/names for the Notice of Funding Opportunity (NOFO): Funding Opportunity Announcement (FOA), Solicitation, Program Announcement, Request or Call for Proposal, Pre-Application \/ Letter of intent, Broad Agency Announcement, Request for Application etc. Make sure you read it.<\/p>\n<p>What\u2019s in it &amp; Key info:<br \/>\nSpecific sponsor info, key details, &amp; instructions as well as links to requirements including:<\/p>\n<ul>\n<li>eligibility<\/li>\n<li>preparation &amp; submission instruction,<\/li>\n<li>references sponsor policy guidance,<\/li>\n<li>due dates\/deadlines &amp; any other instructions,<\/li>\n<li>budget details (unallowable costs, limitations on F&amp;A, required activities &amp; costs to include),<\/li>\n<li><a href=\"\/research\/glossary\/technical-instructions\/\">technical instructions<\/a><\/li>\n<li>intellectual Property (IP) requirements<\/li>\n<li>sponsor funding mechanism<\/li>\n<\/ul>\n<p>Make sure to follow all links within the funding opportunity to understand critical details.<\/p>\n<p>Watch this 4 minute video on <a href=\"\/research\/faq\/reading-nofo\/\">Reading the Notice of Funding Opportunity<\/a> and expand the sections that follow for details.<\/p>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\" id=\"funding-mech\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Understand the Sponsor Funding Mechanism<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>The type of funding mechanism a sponsor uses determines the extent of sponsor involvement in the project as well as programmatic flexibility and the regulations that apply.<\/p>\n<p>Federal sponsors use grants, cooperative agreements, contracts and other transaction agreements for awarding funds.<\/p>\n<p>Federal contracts and other transaction agreements have specialized and sometimes, unique, requirements and, therefore, take longer to prepare and review. This is also true in instances where the UW will be receiving federal contract or other transaction agreement flow-through funding from other institutions.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<p>Review:<\/p>\n<ul>\n<li><a href=\"\/research\/faq\/what-project-type-to-select-on-an-egc1-why-is-it-important\/\">How do I know what project type to select on an eGC1 and why is it important?<\/a><\/li>\n<li><a href=\"\/research\/faq\/why-should-i-route-egc1-for-contracts-and-other-transaction-to-osp-asap\/\">Why should I route an eGC1 for a Contract or an Other Transaction to OSP ASAP?<\/a><\/li>\n<\/ul>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\" id=\"key-terms\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Identify Key Terms in Solicitations<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>A variety of terms in notice of funding opportunities and solicitations indicate a higher level of review by the PI and\/or the University is required before the proposal can be submitted.<\/p>\n<p>These examples highlight some of the compliance requirements and terms which may take longer for PIs to prepare for and require more scrutiny before applying.<\/p>\n<p>Examples:<\/p>\n<ul>\n<li>Requirements which may be cost prohibitive and a PI may decide not to move forward with a proposal, such as\n<ul>\n<li>Are there IT or other data security requirements<\/li>\n<\/ul>\n<\/li>\n<li>Intellectual property conditions\n<ul>\n<li>Does the sponsor require rights to background IP?<\/li>\n<\/ul>\n<\/li>\n<li>International relationships\n<ul>\n<li>Are there limitations on who can participate?<\/li>\n<\/ul>\n<\/li>\n<li>Training required prior to proposal submission, such as Research Security Training<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<p>Become familiar with and use this tool for <a href=\"\/research\/forms-and-templates\/terms-in-solicitations\/\">Identifying Key Terms in Solicitations<\/a> to help build in enough time for proposal preparation and review.<\/p>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\" id=\"challenges\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Challenges to be aware of in the Funding Opportunity:<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>Formats not standard across sponsors, information is variable, and it\u2019s not the ONLY place to look.<\/li>\n<li>Other sources mentioned in the funding opportunity announcement e.g. policies &amp; proposal guidelines, sponsor websites must be understood.<\/li>\n<li>Sometimes a single reference to a requirement may mean multi-office or lengthy (days+) review process at the UW<\/li>\n<li>Information presented in a funding opportunity may require more scrutiny. Some requirements may mean the PI and\/or the UW may not be able to submit.<\/li>\n<\/ul>\n<p>Review more in the following section <strong>Understand &amp; Prepare Key Proposal Elements.<\/strong><\/p>\n<\/div>\n<\/div>\n<\/div>\n<p><a name=\"prepare-key-proposal-elements\"><\/a><\/p>\n<h2>2. Understand &amp; Prepare Key Proposal Elements<\/h2>\n<h3>Who are your collaborators?<\/h3>\n<p>Understanding who the collaborators are on a project helps drive understanding what you need to gather or include in a proposal. For example biosketches, <a href=\"\/research\/tools\/sage\/guide\/egc1-forms\/egc1-certify-route-page\/assurance-statement\/\">attestations<\/a>, screening, letters of intent etc\u2026<\/p>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\" id=\"id-external\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Identify external collaborators so you can:<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>Accurately portray <a href=\"\/research\/faq\/subrecipient-vendor-consultant\/\">subrecipients vs consultant vs vendors<\/a><\/li>\n<li>Gather all subrecipient documentation to incorporate into the proposal, such as\n<ul>\n<li>Letter of intent, scope of work, detailed budget &amp; justification, compliance, or other sponsor proposal requirements<\/li>\n<li>See <a href=\"\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/proposals-with-outgoing-subawards\/\">Proposals with Outgoing Subawards<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Obtain contractor quotes for their scopes of work<\/li>\n<li>Collect letters of intent from consultants<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"international\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Are there international collaborators?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>International collaborators may mean additional requirements.\n<ul>\n<li>Does the sponsor allow international collaborators?<\/li>\n<\/ul>\n<\/li>\n<li>Review guidance on <a href=\"\/research\/compliance\/foreign-interests-in-sponsored-programs\/\">Foreign Interests in Sponsored Programs<\/a>.<\/li>\n<li>Are <a href=\"\/research\/myresearch-lifecycle\/manage\/compliance-requirements-non-financial\/export-control\/\">Export Controls<\/a> required?<\/li>\n<li>Is there <a href=\"\/research\/myresearch-lifecycle\/plan-and-propose\/recruit-team\/internationalglobal\/\">International\/Global Team Recruitment<\/a>?<\/li>\n<li>Review guidance on <a href=\"\/research\/compliance\/research-security-at-uw\/#international-activities\">International Activities Assessment<\/a>.\n<ul>\n<li>To prevent the unauthorized transfer of sensitive technologies and materials, and play a part in economic &amp; national security efforts, carry out Restricted Party Screening (RPS).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"investigators-key-persons\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Are collaborators considered investigators or key personnel?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li><a href=\"\/research\/faq\/who-is-considered-an-investigator-and-needs-to-disclose-sfi\/\">Who is an Investigator and needs to disclose SFI?<\/a><\/li>\n<li>Completed Biographical Sketch, and\/or current and pending support documentation<\/li>\n<li>Including disclosure of all <a href=\"\/research\/compliance\/foreign-interests-in-sponsored-programs\/\">foreign interests<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"covered-individuals\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Which personnel included in a proposed project are considered covered individuals?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li><a href=\"\/research\/faq\/fed-sponsor-research-security-requirements\/\">Covered individuals<\/a> typically need to complete <a href=\"\/research\/required-training\/research-security-training\/\">Research Security Training<\/a> before a proposal can be submitted.\n<ul>\n<li>Review <a href=\"\/research\/faq\/fed-sponsor-research-security-requirements\/\">Federal Sponsor Research Security Requirements<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Have these individuals made their <a href=\"\/research\/tools\/fids\/guide\/topics\/start-disclosure-process\/\">Malign Foreign Talent Recruitment Program attestation<\/a>?<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"reqd-trng\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Confirm all proposed personnel have completed any required training as early as possible such as:<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li><a href=\"\/research\/financial-conflicts-of-interest-fcoi\/\">Financial Conflict of Interest<\/a><\/li>\n<li><a href=\"\/research\/compliance\/responsible-conduct-of-research-rcrtraining\/\">Responsible Conduct of Research<\/a><\/li>\n<li>Review <a href=\"\/research\/required-training\/?q=research+security&amp;area%5B%5D=&amp;area%5B%5D=Animal+Subjects&amp;refresher%5B%5D=&amp;refresher%5B%5D=No\">Required Training<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<h3>What does the project include?<\/h3>\n<p>Review key topics found on <a href=\"\/research\/myresearch-lifecycle\/plan-and-propose\/compliance-proposals-and-agreements\/\">Compliance for Proposals &amp; Agreements<\/a>.<\/p>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\" id=\"share-data-mat\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Sharing Data and Materials<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>What do you need to include in your proposal when using or <a href=\"\/research\/myresearch-lifecycle\/setup\/collaborations\/sharing-information-and-data\/\">sharing information and data<\/a> and\/or <a href=\"\/research\/myresearch-lifecycle\/setup\/collaborations\/sharing-material\/\">sharing materials<\/a>?\n<ul>\n<li>Confidentiality &amp; Non-Disclosure agreements may need to be in place before developing or submitting a proposal.<\/li>\n<\/ul>\n<\/li>\n<li>Are Data sharing plans required?\n<ul>\n<li>For example <a href=\"\/research\/faq\/where-can-i-find-resources-for-the-nih-data-management-and-sharing-requirements\/\">NIH data management &amp; sharing requirements<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Are there controlled-access data requirements?\n<ul>\n<li><a href=\"\/research\/hsd\/guidance\/gds\/\">Guidance from Human Subjects Division<\/a><\/li>\n<li><a href=\"\/research\/policies\/how-to-request-datasets-from-dbgap\/\">Requesting datasets from dbGaP<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Do <a href=\"\/research\/myresearch-lifecycle\/setup\/compliance-requirements-non-financial\/export-control-measures\/\">Export Control measures<\/a> need to be in place?<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"info-priv-sec\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Information Privacy &amp; Security<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li><a href=\"\/research\/myresearch-lifecycle\/plan-and-propose\/sponsor-requirements\/classified-or-restricted-research\/\">Classified or Restricted Information<\/a><\/li>\n<li><a href=\"https:\/\/it.uw.edu\/guides\/research\/computing-for-restricted-access-data\/\" target=\"_blank\" rel=\"noopener\">Computing for Restricted Access Data<\/a>?\n<ul>\n<li>Are there IT requirements that must be in place for proposal to move forward?<\/li>\n<\/ul>\n<\/li>\n<li>Will you need separate <a href=\"\/research\/myresearch-lifecycle\/setup\/collaborations\/agreement-types\/\">agreements<\/a> or approvals in place before the proposal is submitted or work takes place?<\/li>\n<li>Understand <a href=\"https:\/\/it.uw.edu\/guides\/privacy\/take-action\/share-data\" target=\"_blank\" rel=\"noopener\">Privacy and Data Sharing<\/a> requirements<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"ip\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Intellectual Property<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>Will there be <a href=\"\/research\/glossary\/intellectual-property\/\">intellectual property (IP)<\/a> or <a href=\"\/research\/glossary\/background-intellectual-property\/\">background IP<\/a> involved?<\/p>\n<p>Some funding opportunities may require the UW to provide the sponsor rights to the UW\u2019s IP by virtue of submitting a proposal.<\/p>\n<p>These proposals require greater institutional scrutiny and should be submitted to OSP no later than 7 days before a sponsor\u2019s submission deadline.<\/p>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"hsd-oaw\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Human or Animal Subjects Identified?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>Identify Human Subjects or Animal use in the projects appropriately.<\/li>\n<li>Plan for securing protocol approval should you receive a fundable score.<\/li>\n<li>Proposals should not include specific protocols until the compliance office has reviewed this scope of work in relation to the protocols. Note that eGC1s, however, may list intended protocol numbers if they are pending.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<h3>Where will the research take place?<\/h3>\n<ul>\n<li>Do you have the authorization to use proposed facilities and space?\n<ul>\n<li>This will depend on your unit policies.<\/li>\n<\/ul>\n<\/li>\n<li>Location will influence <a href=\"\/research\/institutional-facts-and-rates\/#fa-rates-table\">Facilities &amp; Administration (F&amp;A) \/ Indirect Cost (IDC) rate<\/a> used\n<ul>\n<li><a href=\"\/research\/or\/guidance-on-new-admin-policy\/understanding-idc\/\">Understanding the costs of conducting research<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Sponsor requirements around location? For example:\n<ul>\n<li>Do they allow the work to occur in the proposed location?<\/li>\n<li>Are there other requirements that must be in place for the work to occur in that location? E.g. NSF\u2019s Harassment-free Work Plan<\/li>\n<\/ul>\n<\/li>\n<li>Is an export control license required for the location?<\/li>\n<li>Consider how locations impact the budget.\n<ul>\n<li>Off campus locations may need rent as a direct charge.<\/li>\n<li>Special facilities may incur additional fees.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>When are key dates?<\/h3>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\" id=\"due-date\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">When is the proposal due?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>A key tip is to work backward from the UW\u2019s internal <a href=\"\/research\/policies\/gim-19\/#policy\">GIM 19 seven business-day deadline<\/a>.<\/li>\n<li>Make sure to consider any unit\/school specific deadlines in your planning as well as unit\/school specific\u00a0deadlines for routing proposals.<\/li>\n<li>Units &amp; schools may need to return proposals for correction, take this into consideration when planning to route your proposal.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"complex\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Complex proposal?<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>Use <a href=\"\/research\/proposal-development-resources\/\">project management tools for proposal development<\/a> to ensure elements are completed on time.<\/li>\n<li>Get subrecipient materials early: they often have their own internal deadlines as well.\n<ul>\n<li>Consider allowing at least two weeks before the UW\u2019s <a href=\"\/research\/policies\/gim-19\/#policy\">GIM 19 seven business-day deadline<\/a> for subrecipients to get their final material to you. E.g. budget, scope of work, etc&#8230;<\/li>\n<li>Review guidance on <a href=\"\/research\/policies\/gim-7\/#prep-proposal-sub\">preparing proposals that include subrecipients<\/a> (GIM 7).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"proj-dates\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Project Dates<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>Consider the start &amp; end dates<\/li>\n<li>Some sponsors have specific project dates you must adhere to<\/li>\n<li>Make sure personnel, space, locations, equipment will be available during the time frame being proposed. This will help inform appropriate estimates for the budget.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<h3>How is the project being proposed?<\/h3>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\" id=\"budget\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Budget &amp; Budget Justification<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>The budget should be a reflection of all the elements within a project and how the project intends to spend sponsor funds to achieve the goals. It must also be consistent with sponsor requirements and the funding opportunity.<\/p>\n<ul>\n<li>Review more on proposal <a href=\"\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/\">Budget Development.<\/a><\/li>\n<li>Use <a href=\"h\/research\/tools\/sage\/guide\/sage-budget\/\">SAGE Budget<\/a> can help you set up proposal budgets with UW institutional data (F&amp;A, Benefit Rates, etc.).<\/li>\n<li>Refer to the <a href=\"\/research\/institutional-facts-and-rates\/\">Institutional Facts and Rates<\/a>.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"sow\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Scope of Work<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>The scope of work (SOW) or research plan should be a detailed blueprint or outline of the entire project and how it will be accomplished, including project tasks, deliverables, and timelines. It should specify exactly what, how, and when things will be done. A SOW must meet sponsor requirements.<\/p>\n<p>When submitting draft proposal material, the scope of work must be far enough along to support meaningful reviews. In these cases, make sure there are enough details around the \u201cwho, what, where, when, and how\u201d\u201d so your campus unit and institutional reviewers have the information they need to carry out their review.<\/p>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"abstract\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Abstract<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>The abstract also known as the project summary should be a clear &amp; concise outline of problem &amp; objectives with expected outcome of the proposed project.<\/p>\n<p>Abstracts are typically part of a proposal and there is also a section for the abstract in the eGC1. These two sections should match. In the absence of an abstract requirement in a proposal, the eGC1 abstract should be a high-level description of the scope of work.<\/p>\n<p>Some sponsors like NSF require the project summary to address the intellectual merit &amp; broader impacts that will result.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<p><a name=\"proposal-prep-submission\"><\/a><\/p>\n<h2>3. Follow Institutional Proposal Preparation &amp; Submission Guidance<\/h2>\n<p>Be aware of and follow institutional policies and guidance for proposal preparation and submission. Remember the institution is the applicant not individuals. At the UW all proposals to external sponsors must be submitted via OSP.<\/p>\n<p>At the UW preparing and submitting a proposal involves a variety of offices, roles and responsibilities, as well as policies. Expand sections for more details.<\/p>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\" id=\"rnr\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Roles &amp; Responsibilities<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li><a href=\"\/research\/policies\/gim-1\/\">Review and Submission Requirements for Proposals &#8211; GIM 1<\/a><\/li>\n<li><a href=\"\/research\/policies\/gim-19\/\">Internal deadlines for proposal submission<\/a> &#8211; GIM 19<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"card\" id=\"internal-deadlines\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Deadlines for Proposal Submission<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>Review UW <a href=\"\/research\/policies\/gim-19\/\">Internal deadlines for proposal submission<\/a> &#8211; GIM 19<\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Financial &amp; Budget Elements<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<ul>\n<li>Understand F&amp;A\/IDC and their relationship to location &amp; types research &#8211; <a href=\"\/research\/policies\/gim-13\/\">GIM 13<\/a><\/li>\n<li>Benefit Rates &#8211; <a href=\"\/research\/policies\/gim-3\/\">GIM 3<\/a><\/li>\n<li>Effort reporting &amp; Institutional Base Salary &#8211; <a href=\"\/research\/policies\/gim-35\/\">GIM 35<\/a><\/li>\n<li>Cost sharing &#8211; <a href=\"\/research\/policies\/gim-21\/\">GIM 21<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<h2>4. Follow Project Management Strategies<\/h2>\n<p>Use project management tools to prepare required proposal elements.<\/p>\n<ul>\n<li>Develop &amp; share checklists: institutional info, budgets, formatting requirements, proposal specific data, sponsor formatting requirements etc.\n<ul>\n<li>Review proposal formatting reminders<\/li>\n<\/ul>\n<\/li>\n<li>Use <a href=\"\/research\/proposal-development-resources\/\">Project management tools<\/a> for proposal development<\/li>\n<\/ul>\n<h2>5. Routing &amp; Approvals<\/h2>\n<p>Route proposals on time and plan for internal deadlines including the GIM 19 seven business-day deadline.<br \/>\nPay attention to the assurances you are making when routing your proposals in SAGE.<\/p>\n<h2>Related Resources<\/h2>\n<ul>\n<li><a href=\"\/research\/faq\/difference-between-proposal-and-atf\/\">What\u2019s the difference between a proposal and an After-the-Fact eGC1?<\/a><\/li>\n<li><a href=\"\/research\/faq\/proposal-prep-resources\/\">What resources are available to help me learn how to prepare a proposal at the UW?<\/a><\/li>\n<li><a href=\"\/research\/faq\/what-does-campus-pi-approved-egc1-mean-to-osp\/\">What does a campus and PI approved eGC1 mean to OSP?<\/a><\/li>\n<li><a href=\"\/research\/step-by-step-proposal-submission-quick-guide\/\">Step-by-Step Proposal Submission Quick Guide<\/a><\/li>\n<li><a href=\"\/research\/osp\/sponsored-program-or-service\/\">What\u2019s the difference between a sponsored program, gift or service activity?<\/a><\/li>\n<li><a href=\"\/research\/myresearch-lifecycle\/setup\/collaborations\/agreement-types\/\">Agreement Types<\/a><\/li>\n<li><a href=\"\/research\/myresearch-lifecycle\/setup\/sponsor-requirements\/agreement-considerations\/\">Agreement Considerations<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Proposal Preparation Quick Guide Who\u2019s this page for and what\u2019s it about? This information walks you through key elements of the proposal preparation process. We assume:&#8230;<\/p>\n","protected":false},"author":13,"featured_media":0,"parent":210,"menu_order":8,"comment_status":"closed","ping_status":"closed","template":"templates\/page-builder-lifecycle.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-258","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Write Proposal - UW Research<\/title>\n<meta name=\"description\" content=\"Write Proposal, Plan and develop proposal components. 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