Advance: Assign/Confirm Budget Number

After you have received an advance, you will see the Assign/Confirm Budget Number link on the left navigation menu.  This action allows you to either assign a new budget number to the advance, or confirm the budget number listed by the advance preparer.

Clicking the link opens a pop-up window. The read-only section provides information about the advance you are working on.

Advance Budget Request Number Unique, system-assigned number
Advance Type New, Renewal, Extension or Supplement
Parent eGC1 Number The eGC1 that this advance is being requested for
PI Name The Principal Investigator listed on the parent eGC1
Responsible Department  The department that will pay for any advance expenditures not covered by the award.
Last Action Taken Could be Received in GCA or Budget # Assigned/Confirmed

The following fields are editable.

Comments This is an optional field
Assign Item…to Location This is an optional field. Not selecting a location will leave the advanced assigned to its current location.
Type of Budget Select the appropriate budget category from the drop-down menu
Budget Number When you select the Type of Budget, the system will automatically populate the Budget Number field with the next available budget number of that type. If the advance is for an extension or supplement, the Budget Number will populate from the advance
Budget Biennium When the Budget Number is populated, the Biennium value is also selected. If the advance is for an extension or supplement, the Budget Biennium will populate from the advance

advance assign confirm budget number dialog