September 2019 SAGE Maintenance Release

Automation of AUMS Renewal Reminders

In order to streamline processes for the Office of Animal Welfare (OAW) and Environmental Health & Safety (EH&S), the renewal reminders for AUMS screening will now be system-generated. The email notifications will be delivered as follows:  For existing AUMS applicants who are still working with animals or whose animal exposure status is unknown, reminder emails will be sent on the following cycles, unless a new application is submitted prior:

  • 35 days prior to renewal date (to applicant only)
  • 7 days prior to renewal date (to applicant only)
  • 1 day past renewal date (to applicant and their supervisor, when the applicant is an active employee.)

Applicants who are former staff, now inactive in Workday, will also receive the reminder notifications, since these individuals may continue to work with animals either on a voluntary basis or through an affiliation with the UW.

If the applicant no longer works with animals, the email will direct them to change their animal exposure status accordingly. (See next entry). When their animal exposure status is marked as “Inactive. No further work with or around animals”, no more reminders will be sent.

AUMS Status for No Further Work with Animals

The AUMS Profile now includes a field to indicate Animal Exposure Status. This will allow existing applicants to communicate to EHS & OAW that they no longer work with animals, or are again working with animals. When the exposure status is set to “Inactive. No further work with or around animals”, the individual will no longer receive any renewal reminders.

Profile History Display in AUMS OHN Module

When an AUMS applicant changes their animal exposure status in any way, the AUMS system will log the change, and the history of changes will be visible to the Occupational Health Nurses in EH&S and other authorized AUMS administrators. This will provide a helpful trail of when exposure status has changed for an applicant.

AUMS Ergonomic Questions now trigger “Consult Required” Review Action automatically

When an applicant has responded in the affirmative on any of the ergonomics questions on the AUMS questionnaire, the application’s  Review Action will be automatically set to “Consult Required” to ensure an occupational health nurse reviews the application appropriately.

FIX: Can’t update AUMS Supervisor

An issue preventing the changing of an applicant’s supervisor in both the AUMS Applicant and OHN modules has been resolved.