SAGE Support

Email Notifications - Email Message Details

General Information

SAGE eApprovals sends up to 9 types of email notification during the routing and approval process. Each type is listed below along with the trigger that generates the email being sent, and who the email is sent to (we can never promise that messages are received). Emails are always sent to the UW Net Id @u.washington.edu (not the email address from the directory).

Email Type Triggers Sent To Purpose
Approval Required by PI eGC1 is "Completed" by someone other than the PI Principal Investigator named on the eGC1 To alert the PI, the eGC1 is waiting for Approval
Approval Required of the [role name] unit When a box on the approval graph changes from En Route to Waiting status ASTRA authorized persons for this role and organizational code To alert Unit reviewers an eGC1 is waiting for Approval
Watcher (no approval is required) When all boxes prior to this one are approved ASTRA authorized persons for this role and organizational code To alert Unit reviewers an eGC1 is available for review (no approval requested)
PI Responsibility Escalated PI Escalation is checked on the Certify & Route page of the eGC1 Principal Investigator named on the eGC1 Notifies the PI that an application is being submitted in his/her name and that the PI Approval is being "escalated" due to their absence
Re-Complete An eGC1 gets pushed back into routing after it was Withdrawn or Returned
(the review process continues from where it left off)
ASTRA designated Unit Reviewers who were in Waiting Status when the eGC1 was either Withdrawn or Returned - their boxes will go back to Waiting status To notify units that the application is back in routing and is waiting for Approval (again)
Returned Any approver clicks the RETURN button on eApprovals eGC1 Preparer, PI, Budget Contact, Admin Contact - the reason the application is being returned will be contained in the email notification To alert the owners of the need to modify eGC1 data
Received at OSP eGC1 has been approved by all campus units and persons listed on the graph eGC1 Preparer, PI, Admin Contact To alert the owners that the eGC1 has reached OSP and will begin the central review process - this email provides the name of the person in OSP assigned to review the application
Ad Hoc - Approver When the Add Approver function is used and the box changes to Waiting status - this may be a role or a person If a role was added, then the ASTRA designated Unit Reviewers are notified. If a person was added, then only that person is notified. To alert an Ad Hoc Approver that an application waiting to approve
Ad Hoc - Watcher When the Add Watcher function is used and the box changes to Waiting status - this may be a role or a person If a role was added, then the ASTRA designated Unit Reviewers are notified. If a person was added, then only that person is notified. To alert an Ad Hoc Watcher that an application is available for their review

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