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Office of Sponsored Programs (OSP)

Joint Agreements

Fred Hutchinson Cancer Research Center (FHCRC)

Seattle Institute for Biomedical and Clinical Research (SIBCR)

Seattle Children's Research Institute (SCRI)


Staff Assignment Approval Process

  • Staff Assignment forms are approved by UW Department Administrators and SCRI Center Business Managers.
  • The UW Office of Sponsored Programs (OSP) processes the master biennium eGC1 and sends the Funding Action (FA) to Grant and Contract Accounting (GCA) for budget set up.

DO NOT send the SAA to SCRI OSR for approval.

Payments, Invoicing and Reconciliation

  • SCRI pays salary & benefits automatically based on the SAA.
  • UW department invoices for tuition and supplemental salary.


Departments: Reconcile SCRI SAA budget each month and report discrepancies in a timely manner.

SCRI Best Practices:

Help reduce incorrect payments and time consuming back-and-forth invoicing paperwork by following these recommendations for setting up staff assignments.

  1. Set up staff assignments with an end date of 6/30 or earlier.
  2. Ensure promotions are completely processed in the UW payroll system before submitting a staff assignment.
  3. Faculty and staff with merit increases expected in September:
    • Set up a 2 month staff assignment for: 7/01-8/31
    • After merit increases are completely processed in the UW payroll system, complete and submit a new SAA with a 9/1 start date.

SCRI SAA Contacts

Non-Pediatrics departments:

Gretchen Davis Richey, School of Medicine ABC Shared Services Center
Phone: 221-5146

Department of Pediatrics:

Tommy Laflamme, Administrator for Research, Pediatrics
Email: flamme@uw.edu
Phone: 221-1461

Questions related to eGC1s:

Jasmine Campbell
Grant and Contract Administrator, Office of Sponsored Programs
Email: osp@uw.edu
Phone: 543-4043