Sample Replacement Salary Budget and Workday Implementation Instructions
Dr. Sara Smith received a RRF Scholar award and will not be teaching her regularly scheduled class, Math 124, during spring quarter. The department has hired Dr. Charlie Harris to teach Math 124 for Dr. Sara Smith.
Six weeks before the start of spring quarter, the revised replacement salary budget is prepared by the department and sent to Barbara Thompson (firstname.lastname@example.org).
From: Administrator, Mathematics
Subject: RRF Scholar award for Dr. Sara Smith
Replacement teaching during spring quarter 2020 for Dr. Sara Smith will be provided by:
Name/Rank: Charlie Harris, Part-time Lecturer
Course Info: Math 124, Calculus with Analytic Geometry, 5 credit hours
Actual replacement salary (excluding benefits): $6,000
As per this example, the Office of Research will establish a grant cost center with $6,000 in object code 01 (salaries) and $1,434 in 07 (benefits). Dr. Smith, the RRF Scholar, will be paid from this new cost center. The benefit amount is calculated by multiplying the $6,000 in salary by .239 (Dr. Smith’s benefit rate). The Office of Research will notify the departmental administrator once a cost center number is established with the appropriate amount of funds.
To implement this example, the department must add a costing allocation in Workday such that $6,000 of Dr. Smith’s salary is paid from the RRF cost center for 3/16/20 – 6/15/20.
The replacement instructor, Dr. Harris, will be paid from the departmental cost center using the funds that are now available since Dr. Smith is being paid partially on her RRF grant.