revised June 26, 2020
Update: Converting paper files to electronic files
As part of the transition to the Zipline system, researchers were required to “convert” certain open IRB-approved studies that exist on paper to Zipline’s electronic format. A few paper-based IRB applications have been allowed to continue as paper, instead of being converted into a Zipline e-IRB application. However, the paper and Zipline processes have diverged to an unsustainable point. The database for paper applications in based on 16-year-old software that cannot be updated and is showing clear signs of a limited life.
- All remaining paper-based IRB applications must be closed or “converted” before June 1, 2021.
What to Do
|Study can be closed now.
You can close your application if you have completed all data collection and analysis of identifiable information described in your IRB application.
|No conversion required. To do this email firstname.lastname@example.org with a confirmation that you have completed all data collection and analysis of identifiable information and would like to close your application.|
|Study will close by June 1, 2021.||No conversion required. Renew your IRB approval by completing and emailing to email@example.com the APPLICATION Continuing Review (Status Report), Renew or Close.|
|Study will continue beyond June 1, 2021.||Conversion is required. Contact your HSD staff team member or Dolly Morse at firstname.lastname@example.org to discuss the timing and process for converting the application. Conversion applications should be submitted at the time of continuing review, unless you are instructed to submit earlier. Applications must be submitted at least 8 weeks prior to the expiration date, or there may be insufficient time for the IRB to review and re-approve the study.