revised July 1, 2019
Update: Converting paper files to electronic files
As part of the transition to the Zipline system, researchers were required to “convert” certain open IRB-approved studies that exist on paper to Zipline’s electronic format. A few paper-based IRB applications have been allowed to continue as paper, instead of being converted into a Zipline e-IRB application. However, the paper and Zipline processes have diverged to an unsustainable point. The database for paper applications in based on 16-year-old software that cannot be updated and is showing clear signs of a limited life.
- All remaining paper-based IRB applications must be closed or “converted” before June 1, 2021.
- No new paper modifications will be accepted after June 1, 2020. After that date, paper-based studies must first be converted in order for a modification to be processed.
What to Do
|Study can be closed now.
You can close your application if you have completed all data collection and analysis of identifiable information described in your IRB application.
|No conversion required. To do this submit a PAPER APPLICATION: Continuing Review (Status Report), Renew or Close.|
|Study will close by June 1, 2021.
Keep in mind that no new paper modifications will be accepted after June 1, 2020.
|No conversion required. Renew your IRB approval by completing and mailing to the HSD the required number of PAPER copies of the APPLICATION: Continuing Review (Status Report), Renew or Close.|
|Study will continue beyond June 1, 2021.||Conversion is required. Contact your HSD staff team or firstname.lastname@example.org to discuss the timing and process for converting the application. Conversion applications should be submitted at the time of continuing review, unless you are instructed to submit earlier. Applications must be submitted at least 8 weeks prior to the expiration date, or there may be insufficient time for the IRB to review and re-approve the study.