UW Research

April 4, 2017

For the Record – April 3, 2017 – New Website

Revised HSD Website

Launch Date: April 4 at 5 PM

The Office of Research (OR) and each of its unit offices areWebsite under construction unveiling revised websites on April 4th.

Why change it?

HSD is thrilled to be able to address the concerns and complaints we’ve received over the years about difficulties finding information and documents on our website. Upgrading to a modern, well-supported content management system will enhance search, relieve formatting challenges, and allow us to optimally organize the content for you. Also, new, responsive design will allow for browsing and reading on mobile devices such as cell phones and tablets.

What’s different?

  • Significantly improved search engine, using Google search.
  • All-new Zipline webpage, including an easier-to-find login button, education and training materials, and an easier-to-find page dedicated to Zipline conversions.
  • A new web content management system (WordPress) that is more flexible and visual.
  • 1-click downloading of documents from the Forms andDownload Image, Cloud Documents library: click on the cloud symbol in order to bypass the document’s description page.
  • All-new content for the important “Do I Need IRB Review” section of the home page.
  • All-new content for the “Study IRB-Related Activities” section of the home page.

What’s staying the same?

Most of the content is the same, except as described above. The names of forms and documents haven’t changed. ContactHSD Forms and Templates Library information for HSD staff has stayed the same.

Questions, comments

We know it’s often frustrating when an office revises its website. It takes time to learn the new way that content is organized. But we hope our revised website ultimately makes things easier for you. Send any questions or comments to hsdweb@uw.edu or complete the survey located in the footer of the new site. We’d like to know what you think!

Zipline News

Zipline will be down for maintenance on April 14th from 6 PM to 9 PM PST in efforts to continuously improve research team experience

New functionality will be available in Zipline after April 14, 2017 that allows HSD staff to share documents with research teams through Zipline! This new feature will give HSD staff an easier, more flexible way to add documents for research team use. A few examples of the documents that will now be provided to researchers through Zipline:

  • Signed Confidentiality Agreements
  • Signed IRB Reliance Agreements
  • Signed Individual Investigator Agreements
  • Genomic Data Sharing Certifications
  • RAC Recommendation Letters
  • Prisoner Certification Letters
  • Reporting Letters
  • And many more…

How will you know when staff have added a document to your application? A new activity will be logged in your History tab:

Shared Documents Visual

The documents shared by HSD staff will all be found in one easy to access location under the Documents tab with your current study materials:

Shared Documents Visual

Information Sessions

A new NIH policy goes into effect this fall: Single IRB. Under this new regulation, multi-site clinical trials with NIH funding must rely on a single IRB to conduct the review. The goal of this policy is to reduce inefficiencies and streamline the IRB review process.

Dr. Karen Moe, Director of the Human Subjects Division will be holding information sessions around campus at the end of April. Come and learn more about how this big federally-required change will affect the grant application and IRB review processes.




Foege Auditorium

April 17, 2017

Noon to 12:50 pm

UW Tower Auditorium*

April 19, 2017

10:00 to 11:00 am

South Lake Union Orin Smith Auditorium

April 21, 2017

8:00 to 9:00 am

Harborview R&T Auditorium

April 26, 2017

10:00 to 11:00 am

*The presentation at the Tower will also be webcast and the recording available at: http://uofw.adobeconnect.com/hsdspring17/

UW Medicine Policy about HIPAA and Research

Revised March 15, 2017

UW Medicine Privacy Policy 18 (PP-18) has been streamlined for clarity. The policy describes HIPAA requirements and UW Medicine policy about the use and disclosure of Protected Health Information (PHI) for research. Though the requirements and UW Medicine policy have not changed, the policy statement has been significantly revised to:

  • Improve clarity
  • Remove non-regulatory elements
  • Remove redundancies with other UW Medicine Compliance HIPAA policies

This is a useful resource for researchers who wish to access and use UW Medicine PHI, including PHI from Northwest Hospital and Valley Medical Center.