Search for Files

You can search for a file in ShareSpaces by the file name, a keyword in the description of a file, and for some file types, within the content of the file. ShareSpaces can search within the content of these file types: .doc, .ppt, .pdf, .mp3, .html, .rtf, .txt, .xls, and .xml.

Search Across Your Shared Spaces

You can search across the shared spaces to which you belong. To search for files across multiple shared spaces, follow these steps:

  1. StepsActions
  2. On the ShareSpaces home page, enter a name or keyword in the space provided, and click Search. You will move to the search results page. Search results display the file, and the shared space in which the file is stored.
  3. To view the file, click the file name. You will move directly to the file details page, and can proceed to work with the file as needed. To return to the search results page, use the back button on your Web browser.
  4. To view the shared space to which the file belongs, click the name of the shared space. You will move the shared space home page. To return to the search results page, Use the back button on your Web browser.

Search a Single Shared Space

To search for files in a singled shared space, follow these steps:

  1. StepsActions
  2. Access the shared space that you want to search.
  3. Enter a name or keyword in the space provided, and click Search.
  4. You will move to the search results page. Search results display the file, and the shared space in which the file is stored.
  5. To view the file, click the file name. You will move directly to the file details page, and can proceed to work with the file as needed. To return to the search results page, use the back button on your Web browser.
  6. Results from Other Spaces will display search results from other shared spaces. Click the link to view detailed search results for that shared space. To return to the search results page, use the back button on your Web browser.

Last modified: January 3, 2014