Team Captain Responsibilities

Each team must be represented by a team captain. Team captains play a vital role because they provide leadership and serve as a liaison between the intramural program staff and the team.

It is their responsibility to:

  • Read and understand the rules and policies in this Handbook as they pertain to their team’s participation.
  • Submit the appropriate entry fee online using your UWNet ID. Keep a copy of the receipt.
  • Manage their team, invite players to the roster, read the rules and captain’s information posted, and complete the sport quiz.
  • Check schedules regularly.
  • Check online for game schedules, results, and updates.
  • Notify team members of date, place and time of contests, shirt color, or schedule changes.
  • Enter line-up on appropriate score sheets. Print first and last names of the players that will participate in the contest.
  • Assist in the recruitment of sports officials.
  • Verify the final score and sign the game sheets at the completion of each contest.
  • Be knowledgeable of all playing rules governing the sport in which they participate.
  • Make official roster changes and additions, when necessary, in accordance with the established rules. Note: The official roster is not the score sheet at each game. Each person must be on the official roster, online, before Wednesday at 6 pm the last week of the regular season.
  • Assist the Intramural Staff and officials with the enforcement of the “Code of Conduct” by assuming responsibility for the conduct of team members and spectators before, during and after all intramural contests.
  • Ensure that all individuals on their team roster and those participating are eligible for participation in accordance with the eligibility rules and pay the appropriate membership fees.


  • In the event that it is necessary to postpone scheduled activities, the following procedures will be in effect: (Note: Activities will not automatically be postponed due to inclement weather).
    • Team captains may call the Intramural Sports Weather Line if there is uncertainty as to whether games will be played or not. Decisions regarding weather related postponements will be made at 2:30pm, 4pm and 5pm (10:00am on Sunday) on days when game status is questionable.
    • When an event postponement occurs, a new tournament or league schedule will be developed and posted online.
    • It is the responsibility of the team captain or individual participant to check with the Intramural Manager to verify the time, date, and location of a rescheduled contest. They should also notify all team members.
    • When games are postponed due to field conditions, the fields shall be considered closed until scheduled games resume.
    • There is no guarantee that postponed games will be rescheduled. However, the Intramural Staff will reschedule as many games as possible that have been postponed because of inclement weather or poor field conditions.
  • A team or individual wishing to reschedule a contest must:
    • Contact the Intramural Manager in the Programs Office to obtain a list of available reschedule times.
    • Contact the opponent. If the opponent is willing to reschedule, a mutually convenient date/time must be agreed upon.
    • The team captain must confirm the agreed upon rescheduled time with the Intramural Manager over email.
    • If the postponement request is approved, the contest must be played at the new date, time, and site. Failure to play at the rescheduled time will result in a loss by forfeit for the team(s), or individuals involved.


  • In activities where officials are provided, teams failing to appear at the playing area with the minimum starting lineup within ten minutes after the scheduled playing time shall forfeit the contest to their opponents. When neither team complies with this requirement, a forfeit shall be recorded for both teams. Minimum starting lineups are indicated in the rules for each activity.
  • In activities where officials are not provided, the team or individual present may, after waiting ten minutes past the scheduled game time, claim a win by reporting the forfeit to the Intramural Manager.
  • Individual or dual tournament contests not completed or the score not reported to the Intramural Manager by the scheduled contest deadline will be declared forfeits for both of the individuals or teams involved.
  • As a courtesy, teams or individuals who find it necessary to forfeit should notify the Intramural Manager as far in advance of the scheduled contest as possible to prevent the other team or individuals and officials from showing up unnecessarily and also to reduce program expense.
  • Teams or individuals who have forfeited two scheduled games or contests will be dropped from further competition. No notice will be given and no entry fees will be refunded.
  • Teams or individuals must appear at the site of play to claim a forfeit, unless the forfeiture has been declared official by the Intramural Manager prior to the scheduled contest.
  • Forfeited contests will not be rescheduled.


  • If a special problem or conflict arises that will prevent a team/individual from playing a regularly scheduled contest, it is possible to avoid the penalties associated with forfeiting by requesting that the contest be declared a default.
  • In order for a contest to be considered a default, the team captain/individual must contact the Intramural Manager by 5:00pm the day before the scheduled game.
  • A default will count as a loss for the team/individual defaulting and as a win for the opponent.
  • A team may default one game in league play. Defaults will not be permitted in playoffs, certain tournaments, or meets. Additional defaults will be considered forfeits.
  • One default will not eliminate a team from league play and will be taken into consideration for playoff seeding.