Student Financial Aid

Work schedule

After you have been hired, you should arrange your work schedule with your employer. During the school year, the number of hours you work each week depends on your hourly pay rate and the amount of your award.

Use the following formula:
$ Amount of award ÷ # of weeks = $ per week
$ Per week ÷ pay rate = # hours per week

NOTE: The figure used for the “# of weeks” depends on whether you plan to work during final exam week or whether there will be other times when you will not work.

You may work a maximum of 19 hours per week on Work Study during the time classes are in session.

Your award is divided equally over your quarters of enrollment, but if you earn only part of your Work Study during a quarter, you may earn the remainder in the following quarter(s) as long as you are still awarded and continue to be eligible (see Loss of Eligibility). You may work full-time (maximum of 40 hours per week) during quarter breaks only if you are employed on campus or for a non-profit agency. Students who graduate mid-year may not work past the last day of exams for the quarter in which they graduate.

Academic year work study

Part-time employment

  • students must be enrolled full-time
  • may work a maximum of 19 hours per week
  • the employment period is October 1, 2019 to June 12, 2020

Summer work study

Part-time employment

  • students must be enrolled full-time
  • may work a maximum of 19 hours per week
  • the employment period is July 1, 2019 to August 23, 2019

Full-time employment

  • students must be continuing students returning for the 2019-20 academic year but not enrolled summer quarter
  • must work 40 hours per week
  • must work during the employment period of July 1, 2019 to September 24, 2019

Full-time Summer Work Study is awarded to continuing and returning UW students. The Free Application for Federal Student Aid must be received by the priority filing date. Eligibility for summer Work Study is based on financial need (i.e., students are ranked by expected family contribution).

Full-time Summer Work Study is awarded to students not attending classes in the summer who instead will be expected to work full-time to save as much as possible for the academic year. You must be a returning student and planning to enroll all three quarters of the coming year. Students awarded full-time summer work study who decide not to attend Fall Quarter are required to report this to the Work Study Office and will lose eligibility for summer work study.

Students who apply for Full-time Summer Work Study agree not to enroll in summer classes and to work full-time for the entire summer Work Study period (July 1 to the day before Fall Quarter begins). The expected earnings for this period are determined after you are hired in the job, and are based on the number of working days in the period x 8 hours/day x the pay rate. This amount will be shown on a revised financial aid award letter. If you earn more than we anticipated, your expected earnings will be revised to actual earnings after the end of the summer. Your expected contribution from earnings (see below) may also change. Part of your Summer Work Study will pay for job-related costs, such as transportation. A standardized allowance for these costs will be determined by the Office of Student Financial Aid and is approximately $1,600 for most students. Job-related costs include the following:

  1. Transportation
  2. Personal expenses (i.e., meals away from home, clothing, etc.)
  3. Taxes (including FICA or Social Security deductions).

Additional expenses incurred because of your summer Work Study job, which are not included in the categories above, will be considered on an individual basis. These may include expenses such as child care, unusual transportation, union dues, or other direct job expenses. You must specifically request consideration of and list these expenses.

The total amount allowed for job-related costs will be shown on your award letter.

Your contribution (savings) from summer Work Study earnings will be based on your total expected earnings. The minimum amount which must be saved is the difference between total expected earnings and job-related costs.

If you are unable to earn your expected summer income due to illness or other reasons beyond your control, you may request a reduction of your expected earnings by submitting a request to the Office of Student Financial Aid specifying the reason you were unable to work, the dates involved, and the amount of “lost” wages. This may reduce the amount you are expected to save for the academic year. However, no aid can be awarded during the academic year to help meet your summer expenses. If you decide not to work part of the summer (for example, because of vacation time), you will not be awarded extra aid in the academic year to make up for lost summer income.

Full-time Summer Work Study students do not take classes during Summer Quarter. If you are required to take a class, you should request consideration or an exception to this policy from the Work Study Office prior to the beginning of Summer Quarter. In a very few cases, exceptions may be made. Awards for students who enroll in a class without approval are subject to cancellation.

When you have received a Full-time Summer Work Study award letter, you go through the same referral and hiring procedures described for the academic year.