The University of Washington: Facilities Services

Licensing

Fleet Services Operations can arrange for licensing of UW vehicles, vessels, trailers, and other equipment with exempt plates from the Department of Licensing (DOL). To qualify for the exemption, the vehicle/vessel/equipment, etc. must be owned by and operated on behalf of the University of Washington.

In addition to DOL licensing fees, a $50.00 Fleet Services administrative fee will be charged to
coordinate, acquire and maintain the vehicle registration. A valid budget number is necessary to
complete the licensing transaction. The DOL requires different paperwork be presented depending on
what is being licensed.Please see the chart below for documentation requirements and feel free to contact Fleet Services with questions. To request licensing, deliver the required paperwork to the Rental Office, include the following information:

  • Contact name and phone number. This person will be contacted when the license plates arrive.
  • Budget number to recharge licensing and administrative fees.

    Fleet Services can store the original registration and title document for an annual administrative fee of $25.00. Please indicate when requesting licensing whether or not you would like to subscribe to this service.

    Equipment
    Documentation Special Notes
    Vehicle, New

     

    • Certificate of Origin
    • Odometer Disclosure Statement Application for Certificate of Title
    • Certified Scale Weight for Vehicles over 10,000 GVWR (not required for most vehicles)
    All of the paperwork should be provided by the dealership, contact them if something is missing.
    Vehicle, Used
    • releasing interest in the vehicleindicating current vehicle odometer (on the back of the title)
    • Invoice showing payment of WA state sales tax Does not apply to donated vehicles.
    If sales tax is not paid at the time of purchase, it will be assessed at licensing.

    This will result in additional charges from DOL and will require pre-payment in the form of cash or check made out to "Department of Licensing" - Fleet Services will not cover these fees prior to recharge.

    Other Equipment
    (trailer, loader, forklift, etc.)
    • Certificate of Origin
    • Invoice showing payment of WA state sales taxDoes not apply to donated vehicles.
    If sales tax is not paid at the time of purchase, it will be assessed at licensing.

    This will result in additional charges from DOL and will require pre-payment in the form of cash or check made out to "Department of Licensing" - Fleet Services will not cover these fees prior to recharge.

    Equipment Already Licensed but not Exempt
    • Original Title Document
    Some equipment or vessels such as boats may not qualify for exemption from annual pass renewal.