Diversity at the UW

Resources for Department Chairs


Faculty Hiring in a Virtual Environment: A Webinar on Ideas, Tools, and Best Practices

Originally presented Thursday, October 1, 2020 – 3:00pm to 4:30pm

The Office for Faculty Advancement and UW ADVANCE have teamed up to offer a Webinar on practical strategies for running successful faculty searches either mostly or entirely online. We will explore questions like: Which aspects of faculty hiring can be easily adapted to virtual environments, and which aspects may need to be retooled or rethought? How can units run effective committee meetings and deliberations? How can you plan for potentially hosting campus visits through Zoom or similar platforms? How can you and the faculty candidate best get what you want and need from the virtual faculty hiring experience?

Please follow this link to access the live recording of this Webinar.

Please click the “Handouts” link below to access the PowerPoint slides.




Planning for Faculty Hiring: A Webinar on Search Committees, Assessment Rubrics, and Job Ads

Originally presented Thursday, May 13, 2021 – 3:00pm to 4:30pm

The Office for Faculty Advancement and UW ADVANCE have teamed up again to offer a Spring Webinar on planning ahead for next year’s faculty searches, with a focus on thinking strategically about search committees, designing effective assessment rubrics, and writing strong job ads.

Please follow this link to access the live recording of this Webinar, the slide deck and resources from AHR.

Opportunities in Leadership Program (OLP)

The Opportunities in Leadership Program (OLP) responds to the University’s need for regular and consistent training of its unit-level leadership, and it frames leadership as a set of opportunities rather than (only) as a set of required duties or likely challenges. The OLP is especially appropriate for new, acting, and interim chairs, directors, and similar unit-level leaders in undepartmentalized colleges and schools and the UW Libraries (e.g., area directors, associate deans, assistant deans, etc.), but is also open to any experienced chairs, directors, and similar unit-level administrators who would like to attend one, several, or all of the scheduled meetings in a given year.

The OLP curriculum emphasizes creating a culture of excellence and covers key areas every chair or director should be aware of.  Moreover, sessions are structured around activities that help build a community of practice and support for unit-level leaders across the UW.  Although diversity, equity, and inclusion are addressed in every session, a separate session is devoted to these topics to ensure ample time for reflection and discussion.

Autumn Quarter 2021 Schedule

Thursday, October 7, 8:30 – 10:30 am

Topic: Unit Climate and Creating a Vision for Leadership

Key facilitators: Professor Emerita Judy Howard, a former chair of Gender, Women and Sexuality Studies (GWSS) and a former Dean of the Social Sciences, and Professor Hilary Godwin, current Dean of the School of Public Health and current chair of the Board of Deans and Chancellors (BODC)

Thursday, November 4, 8:30 – 10:30 am

Topic: Diversity, Equity, and Inclusion

Key facilitator: Ralina Joseph, Professor of Communication, Director of the Center for Communication, Difference, and Equity (CCDE), and Associate Dean for Equity and Justice in the Graduate School

Thursday, December 9, 8:30 – 10:30 am

Topic: Recruiting Faculty

Key facilitators: Cheryl Kaiser, Professor and Chair of Psychology, and Sapna Cheryan, Professor of Psychology and recent faculty search committee chair

Please contact Simone Willynck (slwillyn@uw.edu) if you are currently in the OLP and need the Zoom information for the above meetings.

The Chronicle: How to Be a Trauma-Informed Department Chair Amid Covid-19

The Whole U: Children’s well-being during COVID-19: Mental and physical
Session 1: Creating a Vision for Leadership PowerPoint Slides

Appointment, Promotion, and Annual Reviews

Online resources on UW policies and practices for faculty reviews (annual, tenure, and promotion) are available through both the Faculty Code and Governance and the Office of Academic Personnel.  Department Chairs will want to review each of those resources or contact those offices with any specific questions that arise.  The links below are intended to provide easy access to general information on policies and practices for faculty reviews.

Faculty Code and Governance

Chapter 21 Organization of the University Faculty
Chapter 24 Appointment and Promotion of Faculty Members
Chapter 24-32 Scholarly and Professional Qualifications of Faculty Members
Chapter 24-54 Procedure for Promotions
Chapter 25 Tenure of the Faculty

Presidential Executive Orders

No. I Directors and Chairs
No. VIII Presiding Officers of Chairs, Schools, and Departments
No. 31 Nondiscrimination and Affirmative Action
No. 45 Documentation of Qualifications and Recommendations for Promotion, Tenure, and Merit Increases
No. 64 Faculty Salary Policy

Promotion Review Process

For Departmentalized Units

For Undepartmentalized Units

Accessing Useful Data

A variety of tools are available through Enterprise Data Warehouse (EDW) to provide unit leaders with access to data intended to best inform decision-making.  Authorization is required to use each of the EDW resources below.  You can login at each site to determine if you are an authorized user, or you can check your access online.  Access to the tools can be requested, if necessary.

  1. The Academic Personnel Appointments with Demographics was created to illustrate trends in faculty demographics. The data may be filtered by faculty type, college, department, and demographic category, and are made available to chairs in Tableau.
  2. UW Profiles is a data visualization tool with dashboards that allow you to explore and aggregate data about activities at any level of the University, from an entire campus to a small department. UW Profiles offers a demonstration video and user guide for beginners.
  3. The Business Intelligence (BI) Portal allows authorized users to access and use UW Enterprise Data Warehouse reports and analytics to make data-informed decisions for their units. Once in the Portal, new users can click on the BI Portal Quick Guide to learn about the system and the reports available to them.