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Updated: Dec. 15, 2021

Verification | Deadlines | Booster shots | Exemptions | Privacy protections

The University of Washington requires students and personnel to be vaccinated against COVID-19.

Who is required to be vaccinated?

Students

All students, including students in fully online programs, are required to be vaccinated against COVID-19 if they do not receive a medical or religious exemption.

Personnel, including student employees

Under Gov. Inslee’s proclamation, full COVID-19 vaccination became a condition of employment at the University of Washington effective Oct. 18, 2021.

On-site suppliers, vendors, contractors and volunteers

Suppliers, vendors or contractors working on site at a UW facility must complete and return the COVID-19 Vaccination Requirement Declaration Form.

For volunteers working on site, campus units must verify proof of vaccination prior to the individual volunteering on site at a UW facility. More information can be found on COVID-19 vaccination requirement for on-site volunteers webpage.

Visitors

While there is not a blanket requirement for visitors to a UW campus or facility to verify their vaccination status, some events, restaurants, health care facilities and other settings do require proof of vaccination or a negative COVID-19 test for entry. Check with the hosting unit, facility or event organizer ahead of time for specific requirements.

 

Verify your vaccination status

Students

Students are required to verify their vaccination status through the secure COVID-19 vaccination verification form linked below, even if you already completed the vaccination attestation. After answering a few questions about your vaccination, you will then upload documentation – such as a vaccination card or other proof of vaccination – for review by the UW’s Hall Health Center. The deadline to upload your documentation is prior to your winter classes orientation and registration. Winter quarter enrollment began Nov. 5. You will not be able to enroll in winter quarter classes until you complete this requirement.

  • Exception: Students in the health sciences should follow the processes and deadlines of the Health Sciences Immunization Program, instead of completing the Hall Health Center verification.
  • Students who are also employed by the University need to complete the student form and have their vaccination status verified through the process for employees outlined below.
  • If you are planning to be vaccinated but have not yet received your last shot – either the second dose of a two-dose vaccine or the single dose of a one-dose vaccine – please wait until after your last shot before completing the form.

Students who submit false or inaccurate information during the verification process are subject to disciplinary procedures that can include dismissal from the University.

student vaccination verification

Having trouble with the vaccination verification form? Check out the latest known technical issues for troubleshooting help, or email help@uw.edu with “COVID Form Question” in the subject line.

Personnel, including student employees

Gov. Inslee’s proclamation requires that employees and others subject to the requirement provide proof of full vaccination against COVID-19. A person is considered fully vaccinated two weeks after their final dose of a vaccine regimen.

At the UW, the vaccination verification process is coordinated at the department/appointing unit level and facilitated by your Workday HR Partner, Academic Partner or I-9 Coordinator. These are the only roles authorized to verify proof of vaccination. Authorized staff scheduled time to meet with personnel prior to Oct. 12, 2021, to visually observe proof of full vaccination against COVID-19. They did so either in person or virtually, such as over Zoom. Going forward, vaccination documentation or exemption requests are reviewed as part of the hiring process for new employees.

The COVID-19 vaccine verification webpage provides additional details about the vaccination verification process.

UW Medicine personnel

  • If you were already vaccinated with UW Medicine through the employee process, no action is needed.
  • If you were vaccinated through the UW Medicine patient process via Epic or at another healthcare location, you will need to submit proof of your vaccination using the c19-vaccine.uwmedicine.org scheduling portal.
  • School of Medicine clinical employees should complete both the UW Medicine and UW verification processes.

Booster shots

A booster shot of a coronavirus vaccine is strongly encouraged for everyone age 18 and over who received the Pfizer-BioNTech, Moderna or Johnson & Johnson vaccines, and is available to anyone 16 and over. UW employees are allowed to use release time to get a booster shot.

The state of Washington has not added a booster shot requirement to its definition of “fully vaccinated” under its vaccination mandate. Any changes to University vaccination requirements will be made in accordance with changes to state and local public health requirements.

Deadlines

Students

Students must have completed the Student COVID-19 Vaccine Verification form or submitted a request for an exemption prior to registering for winter classes.

Personnel, including student employees

Personnel, including student employees

For UW personnel, vaccination is a condition of employment as of Oct. 18, 2021 under Gov. Inslee’s proclamation. A “condition of employment” means you cannot be employed by the University if you are not vaccinated and do not have an approved exemption.

The medical and religious exemption process for current employees is closed.

Final candidates for staff, academic student employee and student employee positions can learn about the vaccination requirement and the medical and religious exemption process during the conditional offer of employment stage.

Individuals unable to get fully vaccinated against COVID-19 due to participation in a COVID-19 clinical trial and those who reside in countries other than the United States who are unable to get vaccinated against COVID-19 with reasonable effort and expense are exempt from this requirement.

 

Exemptions

Exemptions may sought for documented medical conditions and sincerely held religious beliefs. Philosophical exemptions are no longer allowed for students or personnel. Individuals who receive exemptions are required to participate in regular COVID-19 testing.

Students

Students with a medical condition or deeply held religious belief that prevents them from receiving an authorized COVID-19 vaccine now need to complete an updated COVID-19 Medical or Religious Exemption Request. This information is collected separately from the student attestation form to allow for appropriate review by Hall Health. The deadline to provide this documentation is prior to your winter classes orientation and registration. If you are seeking an exemption, you will not be able to enroll in winter quarter classes until you upload one of the forms below.

Note: Students in the health sciences should follow the processes and deadlines of the Health Sciences Immunization Program instead.

Medical Exemption Requests

  1. Download the COVID-19 Vaccination Medical Exemption Form and complete the Patient section. Meet with your licensed healthcare provider to discuss your exemption request, have them sign the form and return it to you. The licensed health care provider can be a medical doctor (MD), doctor of osteopathic medicine (DO), naturopathic doctor (ND), advanced registered nurse practitioner (ARNP) or physician assistant (PA).
  2. Save the completed and signed form in a PDF format under 25 MB.
  3. Submit your request and upload the form via the secure portal.

Religious Exemption Requests

  1. Download COVID-19 Vaccination Student Religious Accommodation Request Form and complete the Patient section. Meet with your licensed healthcare provider to discuss your exemption request, have them sign the form and return it to you. The licensed health care provider can be a medical doctor (MD), doctor of osteopathic medicine (DO), naturopathic doctor (ND), advanced registered nurse practitioner (ARNP) or physician assistant (PA).
  2. Save the completed and signed form in a PDF format under 25 MB.
  3. Submit your request and upload the form via the secure portal.

Personnel, including student employees

Medical exemption and accommodation: If you have an underlying medical condition and/or disability that prevents you from receiving an authorized COVID-19 vaccine, your healthcare provider must complete the UW COVID-19 Medical Exemption Form, which will be reviewed by UW Environmental Health & Safety (EH&S).

  1. Download the UW COVID-19 Medical Exemption Form and complete the Patient section. Ask your licensed healthcare provider (MD, DO, ND, ARNP, PA) to complete the rest of the form and return it to you.
  2. Log into the secure Vaccination Exemption Request tool (UW NetID and DUO log-in required) to submit your completed UW COVID-19 Medical Exemption Form.
  3. You will be notified by email of the decision, and if approved for an exemption you will also be notified of the enhanced safety measures you will need to take.

Religious exemption and accommodation: If you have a sincerely held religious belief, practice, or observance that prevents you from being vaccinated against COVID-19, you are required to complete the online Vaccine Religious Accommodation Request Form, which will be reviewed by UWHR (for staff) or the Office of Academic Personnel (for faculty, librarians and other academic personnel.)

  1. Log into the secure Vaccination Exemption Request tool (UW NetID and DUO log-in required) to complete a series of questions required to process your religious exemption request.
  2. You will be notified by email of the decision, and if approved for an exemption you will also be notified of the enhanced safety measures you will need to take.

 

Privacy protections

Vaccination attestation information is private and confidential:

  • Vaccination information is considered confidential medical information under the Americans with Disabilities Act (ADA) and is exempted from disclosure under the Public Records Act.
  • Managers may not use, share or disclose this information for any purpose other than upholding compliance with state regulations.
  • Employees may not ask colleagues about their vaccination status.
  • Instructors may not ask their students about their vaccination status, nor will they have access to students’ records or be expected to confirm students’ vaccination status.

 

More information on COVID-19 vaccines