Academic and Student Affairs

Planning – Project Plan




Project Plan Checklist

Use the project plan checklist to identify the components/tools you want to use for the project management plan.

Project Plan Template

Organize and display your project plan using this template.

Project Charter

Describe the overall objectives and scope of the project.

Project Budget

Identify project labor and non-labor expenses associated with your project.

WorkBreakdown Structure (WBS)

These templates help the project manager organize and define the deliverables of the project into tasks.

Staffing & Organization Plan

These templates provide a visual depiction of how the project staff is organized and managed.

Communication Plan

Plan and describe how and when to communicate with everyone interested in your project.

Risk Management Plan

Plan how the project will react to known risks (both good and bad).

Sample of a Basic Project Plan



The Project Management Plan, or Project Plan, defines how the project is organized, executed, monitored, controlled, and closed. It is used by the project manager and stakeholders to monitor and control the project, and thus, is a living set of documents for the duration of the project. A Project Plan is a compilation of information and can vary in content and detail depending on the complexity of the project. The Project Plan may include information about project scope and objectives; resource roles and responsibilities; project communications; project tasks, milestones, schedule and dependencies; costs; quality and risk management.


The project manager is responsible for developing the Project Plan, with support and input from the project stakeholders.

Process Steps



1 During the project planning identify what “tools” of a project plan are required for your project. The Project Plan Checklist can guide you to the most common components in a project plan.
2 Develop the identified project plan components (e.g. Charter, Budget, WBS, project organization chart, risk plan) with input from the project team, customer, and sponsor.
3 Review and approve the developed project plan components with the project team.
4 Publish the project plan components so all project stakeholders have access.
5 Monitor, control, and manage the project using the developed project plan components. This is a living set of documents and should be maintained throughout the duration of the project.
6 At the close of the project clean up and consolidate the project plan.

When is the project plan written?

The project plan is written during the planning phase.

Who owns the project plan?

The project manager is the owner of the project plan, the project stakeholders provide input.