|(1)||A request by a student to inspect and review
his or her education records should be made in writing
to the university official(s) or office(s) having custody
of the particular records.
|(2)||Individual(s) or office(s) must respond to
a request for education records, or explanations or interpretations
of those records, within a reasonable period of time, but
in no case more than forty-five days after the request
has been made.
|(3)||(a)||After reviewing his or her records, a
student may ask the university to amend the records if
the student believes information contained in the records
is inaccurate or misleading. In such cases, the student
should contact the appropriate dean or director responsible
for custody of the record. The responsible party must
inform the student of the party's decision within a reasonable
period of time.
If the responsible party grants the student's request, the university shall amend the education records and inform the student in writing of the action taken.
|(b)||If the party receiving a request to amend an education
record denies the student's request, the party must, within
a reasonable period of time, inform the student of the
decision and the student's right to a hearing before the
university student records committee. The student must
request in writing, addressed to the office of the registrar
in Schmitz Hall, a hearing within ninety days of the date
of the denial of his or her request by the custodian of
|(c)||The committee shall hold a hearing within a reasonable
period of time after the student files a request for a
hearing. The student must receive notice of the hearing's
date, time and place reasonably in advance of the hearing.
The committee shall give the student a full and fair opportunity
to present evidence relevant to the contested part of the
education record. The student may, at his or her own expense,
be assisted or represented by one or more individuals,
including an attorney. The student records committee will
render its decision in writing within a reasonable period
of time following the hearing. The decision must be based
on the records relevant to the matter and on any evidence
presented to the committee. The decision must include a
brief summary of the evidence and a statement of the reasons
supporting the decision. The decision of the student records
committee shall be the university's final decision.
|(i)||If the university student records committee
grants the student's appeal, the university shall amend
the education records of the student accordingly and shall
inform the student in writing of the action taken.
|(ii)||If the university student records committee denies the
student's appeal, the student shall be given the right
to place in the education record a statement commenting
upon the information in the education record and/or setting
forth any reasons for disagreeing with the decision of
the university student records committee. The university
must maintain the statement with the contested part of
the record for as long as the record is maintained and
must disclose the statement whenever it discloses the portion
of the record to which the statement relates.
|(d)||The student records committee shall not review any matter regarding the appropriateness of official academic grades.|
[Statutory Authority: RCW 28B.20.130. 99-12-110, § 478-140-021, filed 6/2/99, effective 7/3/99. Statutory Authority: RCW 28B.20.130 (1). 79-05-025 (Order 79-1), § 478-140-021, filed 4/18/79; Order 75-1, § 478-140-021, filed 3/5/75.]