Presidential Orders
Executive Order
No. 25
Allocation of Institutional Allowances Associated with
Graduate Fellowships
The cost to the University of Washington of providing
the graduate and postdoctoral training and research undertaken by fellows
and trainees is always substantially greater than the amount paid by supporting
agencies to the University for tuition and fees. In recognition of this fact,
several agencies of the federal government, as well as certain other granting
organizations, provide institutional allowances to assist in the support of
the fellows' and trainees' programs and for related purposes. These allowances
are variously designated as "cost-of-education allowances," "fellowship allowances,"
"subvention to the University," "administrative allowance," and the like. The
precise terms governing the disposition of such allowances vary, but the University
is generally given considerable freedom in the administration of the allowance in
recognition of the need for flexibility in University-wide support of advanced
training and research.
Experience at the University under the existing procedures for
disposition of institutional allowances has indicated the desirability of allocating
an explicit amount to departments in support of each fellow and trainee currently
enrolled and in support of related departmental needs. However, the allocation of
such funds must be made in the light of all of the resources available to the
University and the needs and requirements of all of the eligible departments. The
Dean of the Graduate School has been given responsibility for administering these
funds. In view of the above considerations, the following policies and procedures
are established:
1. |
Institutional allowance funds from a particular source will be deposited
in an appropriate "Source Account" which will acknowledge the source of the funds, e.g.,
National Science Foundation Graduate Fellowship Institutional Allowance.
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2. |
Allocations from a particular institutional allowance will be made in the
order given below provided that such disposition is consistent with the terms of the
fellowship or traineeship award. The terms of the award will be honored, and, where the
agency providing the allowance requires special accountability or allocation, or restricts
the type of expenditure which may be made, the University will maintain separate
expenditure accounts.
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A. |
Tuition, fees, and other University charges expressly covered
in the terms of the award.
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B. |
An allocation of $500 per year for each fellow or trainee (or a smaller
amount if less is available) to the fellow's or trainee's academic department. Except
where special requirements or restrictions apply, all allocations to a particular
department, regardless of source, will be placed in a single departmental account.
Expenditures from such accounts will be made at the discretion of the chair of the
department for purposes permitted under the terms of the fellowship or traineeship
award. Departments will receive monthly reports on the status of the accounts prepared
by Grant and Contract Accounting. No expenditure may be made from a departmental
allowance account in anticipation of income.
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C. |
The remainder of the allowance to be transferred to the Graduate School
Research Fund. The above arrangements are intended to provide a useful measure of
discretionary departmental support related to the number of fellows or trainees enrolled
in the department, and, at the same time, to make relatively unrestricted funds available
on a broader basis to support advanced training and research. |
June 1, 1972; October 3, 1977; October 1, 1982.
For related information, see:
- Executive Order No. 8, "Classified,
Proprietary, and Restricted Research"
- Executive Order No. 24, "Research with Human Participants"
- Executive Order No. 26, "Internal
Support of Graduate Study and Research"
- Executive Order No. 34, "Grant
and Contract Support of University Activities"
- Executive Order No. 53, "Use
of Experimental Animals"