University of Washington Policy Directory

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*Formerly part of the University Handbook
Employment and Administrative Policies

University Employment

Chapter 107



Processing Aliens for Faculty Positions




1.  Temporary Appointments

  A. The Exchange Visitor Programs established by the University through the United States Department of State, in accordance with the Information and Education Act of 1948, should normally be used to process aliens who have been selected as temporary members of the faculty. The exchange visitors will be issued form IAP-66 for the J-1 visa by the Office of International Services. The J-1 visa is valid for any period up to one year on initial issue and may be extended through the U.S. Immigration and Naturalization Service for a maximum stay of three years in the United States. Aliens issued the J-1 visa are expected to return to their home countries after completion of their appointments with the University.

  B. In exceptional cases where the J-1 visa does not meet the needs of the department, the Temporary Worker of Distinguished Merit and Ability (H-1) visa can be processed through the Office of International Services. This visa requires considerable documentation by the department to substantiate the "distinguished merit and ability" claim, a filing fee, and a minimum six-week processing period by the U.S. Immigration and Naturalization Service. This visa is valid for any period up to three years total and, in some cases, for a longer duration. The University may file a petition for permanent resident status if a permanent appointment is made at a later date.

2.  Permanent and Extraordinary Appointments

  A. When an alien is to be brought to the University as a permanent member of the faculty because the position offered is of a permanent nature, departments must first advertise the position through all normal channels for recruiting faculty members both locally and nationally. When it has been determined that no U.S. citizens or permanent residents meeting minimum requirements for the position are available, the department must then file for labor certification through the U.S. Department of Labor. This process normally takes a minimum of three months and, in some cases, as long as one year to gain approval. Once approved by the Department of Labor, the department must then file a petition for permanent residency with the U.S. Immigration and Naturalization Service. Due to the complexity of these applications, the U.S. Immigration and Naturalization Service may take between three months to a year to complete these petitions.

  B. Forms for bringing an alien to the University as a permanent member of the faculty are available at the Office of International Services. Sponsoring departments will be responsible for processing of all petitions for permanent residence.

3.  Visa Request Procedure

  A. Sponsoring departments begin the process by completing University of Washington Form 1025 (issued by the Office of International Services). All visa requests must be made through the head of the department and the dean of the college. With the exception of the petition for permanent residence, all visa processing will be accomplished through the Office of International Services.

  B. Processing of visa requests cannot generally be completed until the necessary appointment or employment papers have been prepared by the department and have received all necessary approvals. A check for fees required of certain visa applications may be ordered from the purchasing department on the appropriate departmental budget.

  C. The completed forms for the J-1 visa will be forwarded by the Office of International Services to the sponsoring department. The department forwards the form and accompanying instructions to the sponsored alien.

  D. The completed forms for the H-1 visa will be forwarded by the Office of International Services to the Seattle Office of the U.S. Immigration and Naturalization Service. The U.S. Immigration and Naturalization Service will notify the sponsoring department by letter of approval or disapproval of the petition. If approved, the U.S. Immigration and Naturalization Service will notify the U.S. Embassy or Consulate in the alien's home country and the alien will receive his or her visa to enter the United States from the Embassy/Consulate.

  E. Early consultation with the Office of International Services is advised.

AI, April 1981.