(Approved by the President by delegation of authority Executive Orders No. 4 and No. 9)
University of Washington employees who accrue time off may participate in the Washington State shared leave program (RCW 41.04.650) that allows eligible employees to donate a portion of their accumulated vacation time off, sick time off, and/or personal holiday to another University of Washington employee, state of Washington employee, or a Washington State school district or educational service district employee who is eligible to receive shared leave, or to a Washington State Shared Leave pool.
This policy applies to classified non-union, contract-classified, and professional staff, student and temporary hourly employees, librarians, and educators.
A time off-accruing University employee may be eligible to receive shared leave donations when the employee's available paid time off has been, or is about to be, depleted in accordance with the requirements described on the University Shared Leave Program webpage, and the employee has been approved to receive shared leave donations in accordance with University procedures.
University of Washington employees who meet eligibility requirements may also request shared leave from one of the state of Washington Shared Leave pool programs:
In accordance with state and University procedures, shared leave may be donated or requested in the following circumstances:
The maximum amount of shared leave an employee can receive during their state employment is 522 days. Shared leave received through the Uniformed Service Shared Leave Pool, Veterans’ In-state Service Shared Leave Pool, Foster Parent Shared Leave Pool, or the Organ Donor Shared Leave Program is not included in the 522-day limit.
For detailed information about the conditions under which shared leave may be donated and received and the procedures for donating and receiving shared leave, see the Human Resources webpage for Shared Leave.
For additional information or assistance, contact the appropriate Human Resources Service Team Member listed on the Human Resources Service Team Assignments webpage.
February 1997; December 10, 2002; January 14, 2009; December 20, 2011; May 15, 2019.
For related information, see: