(Approved by the chairs of the Use of University Facilities Committee by authority of Executive Order No. 1 and Chapter 478–136 WAC)
A state of Washington permit or license is required if alcoholic beverages are served at University facilities (see WAC 478–136–041, Alcoholic Beverage Policy).
Alcoholic beverages may be possessed, served, sold, or consumed only as a complement to a planned program in the specific room, hall, or area identified on the permit or license. A banquet permit (per RCW 66.24.481) authorizes the service and consumption of alcohol at a banquet or organized gathering for members of the host organization and specifically invited guests, in a previously specified location and on a specific date and time. A special occasion license (per RCW 66.24.380) authorizes the sale of alcoholic beverages as well as the use of donated or specially discounted alcohol at a special occasion in a previously specified location and on a specific date and time.
The applicant or host organization must purchase, provide, serve, and/or sell the alcohol. University policy precludes program participants from providing their own alcoholic beverages.
University meetings or other functions may include alcoholic beverages in any room, hall, or area of the University with approval of the appropriate facility scheduler or building manager, the appropriate license or permit from the Washington State Liquor Control Board, or through a caterer with a Caterers Business License with Liquor Endorsement. Persons under 21 years of age may attend the function if there are effective safeguards to prevent the consumption of alcoholic beverages by minors. Safeguards can include entry control to admit only invited members and guests, parental control, identification of minors by the applicant or host organization, and/or supervision at the service or sales bar by the applicant or host organization.
All applicants must be at least 21 years of age and be associated with the University in one of the following ways:
In addition, the applicant for a special occasion license must be a nonprofit society or organization. The University and its component units are considered nonprofit.
The banquet permit, issued by the Washington State Liquor Control Board is subject to the provisions and conditions outlined on the permit and may be revoked if the provisions and conditions are not met. Failure to comply with the provisions and conditions could subject the applicant to fines and prosecution. The licensee is responsible for obtaining current banquet permit requirements from the Washington State Liquor Control Board. Banquet permit requirements at the time of publication include the following:
The special occasion license, issued by the Washington State Liquor Control Board is subject to the provisions and conditions outlined on the license and may be revoked if the provisions and conditions are not met. Failure to comply with the provisions and conditions could subject the applicant to fines and prosecution. The licensee is responsible for obtaining current special occasion license requirements from the Washington State Liquor Control Board. Special occasion license requirements at the time of publication include the following:
If alcohol is provided and served or sold by a licensed caterer, a Washington State-issued banquet permit or special occasion license is not required. Requirements to serve or sell alcohol from a licensed caterer include the following:
Before applying for a banquet permit, a special occasion license, or obtaining approval to have a licensed caterer provide alcohol, an Alcohol Service Request must be completed by the applicant and approved by the appropriate Use of University Facilities Committee.
An Alcohol Service Request must be completed approximately 14 days before the event to allow sufficient time to obtain the appropriate approval signatures. An approved Alcohol Service Request is required to obtain a banquet permit, special occasion license, or permission for a licensed caterer to provide alcohol.
In accordance with current practice, any student or registered student organization submitting an Alcohol Services Request must obtain an additional approval signature from the dean, director, or chair of an administrative or academic unit.
Complete the University’s Authorization to Apply for a Special Occasion License for a Nonprofit Society or Organization. This form must be submitted to the Office of Special Programs at least 52 days before the event to allow sufficient time to obtain the approval signature from the appropriate chair of the Use of University Facilities Committee (or his or her designee).
The applicant must also submit the approved Authorization to Apply for a Special Occasion License as well as the Washington State Liquor Control Board’s application to the Washington State Liquor Control Board at least 45 days before the event. The Board will send a notice of the application to the city or county authority where the event will be held. The city or county authority has 20 days to respond with an approval or objection to the application.
For detailed information, contact one of the following offices:
|At the UW Seattle campus, the Office of Special Programs|
|At the UW Bothell campus, the Office of Administration and Planning|
|At the UW Tacoma campus, the Office of the Chancellor|
If the event is to be sponsored by, or financial or other assistance provided by, representatives of the alcoholic beverage industry (marketers, distributors, or producers of alcoholic beverages), the event must first be reviewed by the Office of Special Programs for compliance with the University of Washington Policy on Acceptance of Gifts or Contributions from Representatives of the Alcoholic Beverage Industry (See Administrative Policy Statement 47.5).
May 2002; August 18, 2003; November 2, 2006: February 19, 2014.