This page provides general information about how leave requests that may be covered by the FMLA or FCA are processed.
Individual web pages provide specific leave processing instructions for leave requests made for the following reasons:
According to the law, employees are not required to specifically state that a leave request is made under either the FCA or FMLA. The employer is responsible for determining whether an employee's time off work is covered by the FCA or FMLA, and for processing the leave request accordingly. This involves the following steps:
If an employee requests time off that may be covered by the FMLA and you have reason to believe that the employee does not intend to return to UW employment, contact your Human Resources Consultant.
Consider creating a departmental leave request process that makes it easy for employees to tell you when a leave request may be for an FMLA or FCA covered reason. One way to do this is by using two different leave request forms as described below, and by establishing departmental leave request process that tells employees when and how the leave request forms are to be used.
Two forms are available to assist departments that choose to adopt this method. Each form is provided as a PDF file for use as is, and as a MS Word file you can customize to meet unit specific needs.
Human Resources Consultants are available to advise units on developing leave administration practices and procedures.
Medical information is confidential and employees are not required to disclose the nature of their own medical condition or a family member's medical condition to their supervisor. Even if an employee has voluntarily disclosed some information about a medical condition, you should not request additional information without reviewing the matter with your unit's Human Resources Consultant (HRC).
Under the FMLA and the FCA, an employer may obtain health care provider certification of an employee's need for leave. The process for obtaining such certification is described under each category of leave request processing instructions.
Leave requests taken under the FMLA and FCA can be complex and may also involve issues related to disability leave, disability accommodation, and shared leave. If you do not have experience with such requests, consider reviewing them with your unit's HRC.
Human Resources has developed resources under the Life Events heading to help employees plan for leave that may be covered by the FMLA or the FCA. Review these resources so that you can help your employees and effectively manage leave administration.