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Hiring Professional Staff
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Professional Staff Positions

UW professional staff positions are exempt from the state civil service system. In order for a position to be placed in the UW Professional Staff Program it must meet one or more or the legislatively authorized exemption criteria (see Recruiting Support Tools below).

Professional Staff Positions must fall within the job classes as noted in this list of Professional Staff Payroll Titles.

Before recruitment for a professional staff position can begin, the UW Compensation Office must confirm that the position meets one or more of the exemption criteria, and then assign the position to a salary grade and pay range. In order for the Compensation Office to make these determinations you will need to complete the forms identified below.

Criminal Background Checks

Some UW positions are considered security/safety sensitive. The successful candidate for such a position must have a criminal conviction history check conducted after a conditional offer of employment has been made and accepted. See the Criminal Background Check web page for details.


Complete Professional Staff Forms

Filling a job in UWHIRES starts with the creation of an electronic requisition that supplies all of the relevant information about the position, and is used to obtain the approvals necessary to proceed with recruitment. If you will not create the UWHIRES requisition yourself, you will need to electronically provide the completed forms to the person who will create the requisition so they can be attached to it. You may find it helpful to review the professional staff benchmark job descriptions contained in the professional staff salary survey.

Forms for Professional Staff Recruitment

Form(s) for positions OTHER THAN Research Scientist/Engineer

For Research Coordinator, Research Consultant and Research Manager also complete the Research Activities Form.

Form for Research Scientist/Engineer Only

Prepare the Requisition

Filling a job in UWHIRES starts with the creation of an electronic requisition that supplies all of the relevant information about the position, and is used to obtain the approvals necessary to proceed with recruitment. If you are preparing the requisition, you will need budget information and the list of approvers and reviewers who must review/approve the UWHIRES requisition.

Enter your requisition in UWHIRES.

  1. Click the "Create New Req" link in the Requisition's "Quick Search" section of your Manager Workbench.
  2. Enter your information into the data fields (fields with asterisks are required).
  3. Designate the position as being security/safety sensitive, if it meets one of more of the University's criteria. If you have questions about whether your position meets these criteria contact your employment specialist. After a contingent job offer has been extended for a security/safety sensitive position, the chosen candidate must undergo a post-job offer criminal background check.
  4. Save your requisition.
  5. Attach compensation documents required for new or replacement positions. (Please note file names must not contain special characters, such as # or @. Also, you can't delete documents; if you make an error, please notify your employment specialist.).

Your requisition is now saved as a draft. You can continue to make changes to your requisition while in the draft mode.


Professional Staff Recruiting Support Tools

The following tools were developed to help support recruitment for positions involved in research, especially for those hiring officials who have not had to previously fill such positions.

Tool Purpose
Professional Staff Exemption Criteria Summarizes the legislatively authorized exemption criteria. One or more of the criteria must be met to place a position in the Professional Staff Program.
Research Scientist/Engineer Description Summary Summarizes the distinctions in the levels of Research/Scientist Engineer positions
Research Scientist/Engineer Posting Example Example of UWHIRES job posting
Research Consultant Example Job duties and qualifications example
Research Coordinator Example Job duties and qualifications example

Next step:

Get your requisition approved

Professional Staff
Hiring Topics

Reminder: All new appointments, including temporary appointments, must be entered into the UW payroll system on or before their first day of employment.

For Professional Staff Positions see also: Professional Staff Payroll Titles.

Need access to UWHIRES? Contact your Employment Specialist.

Need help with UWHIRES? Call or email our help desk at 206-543-2544.