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Fixed Duration Appointment
Post Offer — Upper Campus & Health Sciences


If you are a hiring manager outside of the Medical Centers, your employment specialist will send a new hire confirmation/OPUS approval email to you when the temporary/hourly appointment is reviewed and approved. This will include a review of the candidate's qualifications and meeting the minimum requirements for the position. This email will contain the information required for OPUS entry of the new appointment.


Complete the appointment by following these steps:

If you filled this position via recruitment you will need to take the following steps.

Update Candidates Not Selected

You need to update candidates that were not selected.

This process is done electronically within UWHIRES as candidates can check their statuses themselves. Follow these steps to update candidates not selected:

  1. Log in to UWHIRES.
  2. In the Requisition view, scroll down to the "Candidates" tab.
  3. To update individual candidates:
    • Click on the "Add Activity" link next to the candidate's name that you want to update. This will open the "Add Activity" screen.
    • Select the appropriate final disposition code from the "Activity Type" drop-down menu for the stage in which the candidates fell out of consideration. By adding this information, candidates can view their status for your position in their UW applicant profile. Candidates will only see "Not Selected," regardless of what disposition code you choose.
  4. To update all candidates:
    • Select all candidates you wish to change status on by clicking the box to the left of their name.
    • At the top of the "Candidates" tab, select the appropriate disposition code from the drop-down menu for the stage in which the candidates fell out of consideration.
    • Click "Go."

Note: On your hiring manager workbench, if you have filled requisitions on which candidates have not yet been dispositioned, you will see a tab indicating such. From this tab, you are able to go into a requisition and move candidates into their final disposition status.

Check References Activity

To document that you have conducted a reference check on the candidate in UWHIRES:

  1. Open your requisition in UWHIRES, and scroll down to the "Candidates" tab.
  2. Click on the "Add Activity" link for a candidate. This will open the "Add Activity" screen.
  3. Select "Reference Check" as the action in the "Type" drop down field.

First Day Responsibilities

On your new employee's first day, perform the following activities:

If you encounter problems with your FDA employee, contact your Human Resources Consultant.


Fixed Duration
Appt. Hiring Topics

Reminder: All new appointments, including temporary appointments, must be entered into the UW payroll system on or before their first day of employment.

Need help with UWHIRES? Call or email our help desk at 206-543-2544.