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Hiring Classified Staff
Make the Offer


Once you have selected a qualified final candidate, you will need to establish a proposed salary request and obtain approval for the salary offer from both your employment specialist and your department approvers. When your employment specialist reviews the offer, he or she will verify that the desired amount is within the recruiting range and ensure that current classified staff are being offered the required salary step.


Request Approval to Make Offer

Follow these steps to request offer approval:

  1. In the Requisition View, scroll down to the "Candidates" tab.
  2. Click on the "Add Activity" link for the candidate you wish to make an offer to. This will open the "Add Activity" window.
  3. Select "Request Approval for Offer" from the "Type" drop down box.
  4. Click "Save." This will open a new "Offer Details" window.
  5. Complete this page by entering the appropriate information in each field.
  6. Upon clicking "Save," your employment specialist will be notified of your request for salary review, followed by the other approvers on the list.

Once the salary has been approved by both your employment specialist and your department approvers, you can make the offer to the candidate. Make the offer contingent upon a successful background check. Contact your employment specialist if salary negotiation is needed.

Notify Human Resources of offer acceptance and start date.


Domiciliary Relocation

If your candidate will have to make a domiciliary move (relocate and establish a new residence), determine whether it may be appropriate to include a "lump sum relocation incentive payment" and/or to pay moving expenses as part of your offer of employment. Review the following resources for information about these options.

Next Step

Classified & Prostaff
Hiring Topics

Reminder: All new appointments, including temporary appointments, must be entered into the UW payroll system on or before their first day of employment.

Prior to making an offer, make sure you are compliant with the bargaining agreement that governs the position. Contact your ES if you are unsure.

Need help with UWHIRES? Call or email our help desk at 206-543-2544.