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Professional Staff Program
Holidays & Personal Holiday

Monthly-paid employees who hold appointments of 12 months annually are eligible to receive ten scheduled holidays. Monthly-paid employees who hold appointments for periods of less than 12 months annually are eligible to receive only those scheduled holidays that fall within their appointment term. Monthly-paid employees holding appointments of 12 months annually and monthly-paid employees holding appointments of less than 12 months annually are eligible for an additional personal holiday as described under "Personal Holiday" below.

If an employee's normal schedule requires working on a holiday or a holiday falls on the employee's regularly scheduled day off, the employee receives a day of holiday leave credit, up to 8 hours. Part-time employees receive holiday leave credit in proportion to their monthly FTE (e.g. 100% FTE = 8 hrs., 75% FTE = 6 hrs., 50% FTE = 4 hrs.). Holiday leave credit is to be used within 90 days of the holiday for which it was earned.

The balance of unused holiday credit should be used up or paid when an employee is moving from one staff position to another within the University. The balance must be used up or paid when the employee separates from University employment.

Personal Holiday

Monthly-paid professional staff receive one personal holiday after completing the initial four months of employment. For employees with twelve month appointments, the personal holiday may be taken at any time in the calendar year in accordance with departmental leave request and use procedures. For professional staff with less than twelve month appointments, the personal holiday may be taken at any time during the annual appointment period.

The personal holiday is paid at a rate equivalent to the FTE in effect at the time the holiday is taken (e.g. 100% FTE = 8 hrs., 75% FTE = 6 hrs., 50% FTE = 4 hrs.). The personal holiday cannot be divided, except that a professional staff employee may donate all or a part of the personal holiday to another employee as shared leave in accordance with applicable policies and procedures. Any remaining personal holiday time following a shared leave donation must be taken in one block.

If not used by the end of the calendar year, the personal holiday is forfeited.

All or part of the personal holiday may be donated as shared leave.

Transferring Between Departments or Agencies

The unused personal holiday transfers with an employee who moves from one staff position to another within the University, or to a staff position at another State agency without a break in service.

Separating Employees

Employees separating from the University are not paid for an unused personal holiday.