University of Washington
Professional Staff Payroll Title Series Descriptor
Human Resources Compensation Office ocpsp@uw.edu

Payroll Title Assistant to Vice President
Typical Responsibilities

Reports directly to a Vice President, Senior Vice President, Associate Vice President or Assistant Vice President. With delegated authority from the Vice President, performs professional level administration and management of programmatic or administrative functions. Makes decisions or recommendations regarding assigned administrative or programmatic functions.

Examples of responsibilities:
- Budget management and analysis,
- Special projects management and coordination,
- Policy development and analysis, and
- Department administrative services which may include a small percentage of time spent performing duties such as developing meeting agendas and taking meeting minutes, revising the Executive Head's schedule and calendar, planning organizational events and meetings.

Supervisory Responsibility

Supervision of staff is not required, but is commonly found at higher grades in the series. Supervisors have the authority to hire staff, evaluate job performance, and take corrective action if performance is not acceptable.

Job Codes

Grade 07 - 1157; Grade 08 - 1158; Grade 09 - 1159;

Grade levels are assigned based on a combination of position specific factors including education/experience required, job content, responsibility for and impact on end results, and supervisory responsibility. Job codes that begin with '9' are FLSA Overtime Eligible, e.g. 9XXX.

Overtime Eligibility

Payroll titles in this series may be FLSA overtime exempt or overtime eligible.
FLSA overtime status is based on the position's duties and responsibilities, and whether or not the position's gross salary is at least $455 per week.

Professional Staff Exemption

Principal Assistants to Executive Heads:
Individuals serving as principal assistants to executive heads of a major administrative or academic division and who have major administrative or program responsibility within the division/department and report directly to the executive head. The employee regularly exercises independent judgment and discretion in work directly related to management policies or department business operations and has delegated authority to make commitments that affect department operations.

Sample Working Titles

Assistant to Vice President, Assistant to CFO, Executive Assistant, Office Manager

Alternative Payroll Titles

If the position reports to a Vice President, Senior Vice President, Associate Vice President, or Assistant Vice President but the duties do not meet an FLSA overtime exemption, titles under the "Confidential Secretary/Administrative Assistant to President/Vice President" exemption may be considered.

If the position reports to a Vice President,Senior Vice President, Associate Vice President, or Assistant Vice President and the duties meet an FLSA overtime exemption, other payroll titles to consider include Administrative Specialist, Analyst, or Manager.

Limitations

Position must report to a Vice President, Senior Vice President, Associate Vice President, or Assistant Vice President. Meeting an FLSA overtime exemption is a critical component of new positions assigned this payroll title.

Payroll title descriptors provide a general idea of the type of work performed by jobs assigned to payroll titles in a series. Descriptors do not and are not intended to represent all possible positions in the payroll title series. Payroll title and grade assignments for a professional staff position are based on its position-specific job description (see Professional Staff Position Description form).

Descriptor version date: 4/18/2011 11:45:30 AM