University of Washington
Professional Staff Payroll Title Series Descriptor
Human Resources Compensation Office ocpsp@uw.edu

Payroll Title Assistant to Director
Typical Responsibilities

Reports directly to a position in the Director payroll title series that is grade 11 or higher.* With delegated authority from the Director, performs professional level administration and management of programmatic or administrative functions. Makes decisions or recommendations regarding assigned administrative or programmatic functions.

Examples of responsibilities:
- Budget management and analysis,
- Faculty appointments and promotions,
- Special projects management and coordination,
- Research administration,
- Policy development and analysis, and
- Department administrative services which may include a small percentage of time spent performing duties such as developing meeting agendas and taking meeting minutes, revising the Executive Head's schedule and calendar, planning organizational events and meetings.

* Director payroll titles below grade 11 are not under the "Executive Head" exemption and cannot have subordinates under the "Principal Assistant to Executive Head" exemption.

Supervisory Responsibility

Supervision of staff is not required, but is commonly found at higher grades in the series. Supervisors have the authority to hire staff, evaluate job performance, and take corrective action if performance is not acceptable.

Job Codes

Grade 07 - 1387; Grade 08 - 1388; Grade 09 - 1389;

Grade levels are assigned based on a combination of position specific factors including education/experience required, job content, responsibility for and impact on end results, and supervisory responsibility. Job codes that begin with '9' are FLSA Overtime Eligible, e.g. 9XXX.

Overtime Eligibility

Payroll titles in this series may be FLSA overtime exempt or overtime eligible.
FLSA overtime status is based on the position's duties and responsibilities, and whether or not the position's gross salary is at least $455 per week.

Professional Staff Exemption

Principal Assistants to Executive Heads:
Individuals serving as principal assistants to executive heads of a major administrative or academic division and who have major administrative or program responsibility within the division/department and report directly to the executive head. The employee regularly exercises independent judgment and discretion in work directly related to management policies or department business operations and has delegated authority to make commitments that affect department operations.

Sample Working Titles

Assistant to the Director

Alternative Payroll Titles

Other payroll titles that may be appropriate under this exemption include Administrator, Manager or Assistant to Director/Chair/Dean. If the position does not report to a Director grade 11 or higher, consider other payroll titles under the professional staff exemptions.

If the primary focus of this position is clerical in nature, review classified payroll titles such as Administrative Assistant, Administrative Coordinator, Human Resources Coordinator, Program Coordinator, Fiscal Specialist, etc.

Limitations

Position must report to a Director grade 11 or higher and cannot report to other positions under the "Principal Assistant to Executive Head" exemption. Meeting an FLSA overtime exemption is a critical component of new positions assigned this payroll title.

Payroll title descriptors provide a general idea of the type of work performed by jobs assigned to payroll titles in a series. Descriptors do not and are not intended to represent all possible positions in the payroll title series. Payroll title and grade assignments for a professional staff position are based on its position-specific job description (see Professional Staff Position Description form).

Descriptor version date: 5/26/2011 10:41:54 AM