Finance

Overview

Work in this area will focus on short-term, high-value incremental enhancements, which align with the longer-term strategy of replacing our legacy financial systems, and reduce dependence on existing legacy finance applications.

Governance

Financial Systems Governance

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This diagram displays the governance structure within the Finance program:

  • The Finance Program Sponsors are representatives of the Roadmap Executive Sponsors committee and are responsible for resolving cross program issues and competing priorities.
  • The Finance Program Steering Committee has three representatives that are also on the Roadmap Oversight Group. This group is actively involved in providing oversight to large Finance program initiatives and resolving cross program issues.
  • The Finance Program Core Team prioritizes all finance program efforts on a quarterly basis and raises issues about competing priorities to the steering committee.

Capability Map

Financial Systems Capability Map

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This diagram identifies the six major capabilities supported by the UW’s financial systems:

  • Within each capability are subordinate activities and functions
  • All financial program activities map to these capabilities and the UW’s financial systems support these capabilities

System on a Page

Financial Systems on a Page

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This diagram represents the legacy financial systems that currently support enterprise-wide finance capabilities within the University of Washington.

Campus supporting systems interface with the central financial accounting system (FAS) and the central procure-to-pay system (PAS) to upload and download transactions for posting and recording financial activities.

Replacement Options

Financial System Replacement Options

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Financial system replacement options fall into a wide variety of solution types and vendor systems:

  • The UW’s current financial system is primarily a customized system with some vendor applications such as the ARIBA procurement system and JD Edwards, which is used for Grants Receivables
When the UW is ready to replace its core financial systems, there are a number of valid vendor options available within most of the solution types.

Timeline

Payroll Capability Map

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The UW is focusing on shorter-term efforts to deliver high-value enhancements to improve efficiency. Plans for 2012 include:

  • Develop an Electronic Faculty Effort and Cost Sharing (eFECS) online certification to allow principal investigators to electronically certify effort reports
  • Pursue a strategy of expanding the use of the ARIBA procurement system and reducing dependence on the PAS system
  • Make additional major enhancements to the financial system