Information Management
Data Management Committee
Standards, Procedures, and Guidelines
Standards
The Data Management Committee (DMC) is involved in creating data management, access, and usage standards which support existing UW policies involving information security and retention.
- UW Information Systems Security (Administrative Policy Statement 2.1)
- UW Minimum Data Security Standards (Administrative Policy Statement 2.10)
- Information Security and Privacy Roles, Responsibilities, and Definitions (DRAFT) (Administrative Policy Statement 2.4)
The DMC has created a set of standards for maintenance, access, and use of institutional data.
- The UW Institutional Data Management Standards (v23) (DRAFT)
Procedures
The DMC helps define and promote procedures and best practices regarding the management of institutional data. The UW Data Management Guidelines and Procedures Document (v6) (DRAFT) outlines general procedures. More resources will be provided as they become available.
Guidelines
Data Access Guidelines |
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|---|---|---|
| Number | Name | Description |
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Executive Summary: Expanded Data Access proposal for SAGE, eFECS, IBS |
Allows cross-unit access to Institutional Base Salary data for SAGE and eFECS to authorized UW employees. Approved: 5/29/2008 |
| 1002 | Sponsored Program Data | Allows cross-unit access to Sponsored Program data (currently held in the SAGE database) to authorized UW employees. Approved: 1/08/2009 |
| 1003 | Data Custodian Guidance on Assigning Users to Roles | Establishes a common understanding for Data Custodians to approve access to institutional data from multiple subject areas (i.e., Finance, Human Resources, Student) in the Enterprise Data Warehouse. |
| End User Data Access and Usage Agreement | Describes acceptable access and use of data for Enterprise Data Warehouse users and outlines relevant UW policies. |
|
| 1005 | Expanded Access to Financial Data | Allows unrestricted access to financial information to authorized UW employees. Approved: 3/10/2009 |
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Describes the vetting process undertaken to identify and address concerns regarding unlimited span of control access to financial data for authorized University employees. Approved: 3/10/2009 |
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| 1006 | Financial Accounting System (FAS) Reject Report Exemption Request | Allows electronic access to the University-wide FAS Reject Report in order to eliminate the need for a paper-based report. Approved: 6/19/2009 |
| Institutional Data Guideline for Redundant Data Repositories | Provides guidance on the creation of Redundant Data Repositories (RDRs) for data used for analytical and reporting purposes. |
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| Redaction of SSN | Provides an example of effective approaches used to eliminate Social Security Numbers from database systems. Approved: 8/06/2009 |
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| Purchasing Data Access Guideline | Provides guidance on data related to UW purchasing activities. Approved: 4/13/2010 |
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| Application Development Teams | Establishes guidelines for managing access to the Enterprise Data Warehouse by application project team members. Approved: 4/13/2010 |
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| Pre-Production Data | Establishes guidelins for managing access to the Enterprise Data Warehouse test data. Approved: 3/01/2010 |
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| Test Account Set-up | Establishes practices for account set-up by the Enterprise Data Warehouse team. Approved: 3/01/2010 |
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| 1017 | ||
Please email questions and comments to dmc-support@u.washington.edu