UW Information Technology

Workday Training

What should I expect from Workday training?

 

If I’m a UW employee and a “light” or “casual” systems user, I will use Workday to:

  • Enter my time off and leave of absence requests.
  • Enter my hours worked if I’m an hourly/overtime eligible employee.
  • View my personal information, pay checks, benefits and time off balance.
  • Enroll and change my benefit elections and enter my dependents.
  • Use Employee Self-Service (ESS) to update my personal information, direct deposit and tax withholding elections.

Training will consist of optional seminars, along with online resources including User Guides and on-demand instructional videos.

 

If I’m a Student Employee, I will use Workday to:

  • Enter my hours worked.
  • View my personal information and pay checks.
  • Use Employee Self-Service (ESS) to update my personal information, direct deposit and tax withholding elections.

Training will consist of optional seminars, along with online resources including User Guides and on-demand instructional videos.

 

If I’m a Faculty member, I will use Workday to:

  • Enter my time off requests.
  • Review and approve time entered by my research associates.
  • View my organization.
  • Work with my Grants Administrator to review my grant distributions and expirations.
  • Use Employee Self-Service (ESS) to update my personal information, direct deposit and tax withholding elections.

Training will consist of optional seminars, along with online resources including User Guides and on-demand instructional videos.

 

If I am responsible for administrative activities for my unit, I will use Workday to:

  • Create positions and job requisitions.
  • Hire and manage an employee’s employment life cycle.
  • Manage compensation elements for my employees.
  • Initiate transactions on behalf of employees in my organization such as updating employee information and entering time.
  • Approve processes and transactions.
  • Run reports to view information for employees in my organization.

 

Depending on your role, training may consist of hands-on, instructor led training sessions, during which you should expect to demonstrate your learning by performing hands-on exercises in Workday.  Additional training available will include optional seminars, along with online resources including User Guides and on-demand instructional videos.

Training will begin in May and run through June in preparation for launching Workday. Training will also be available on an on-going basis, including the start of the fall quarter as faculty and student workers return and may need additional support. In addition, mobile support units will be available on campus for Workday’s launch in mid-June for six weeks. These mobile support units will be designated to help with individual units on assigned days. The support team will answer outstanding questions for the unit and walk users through any business processes they may find problematic. The mobile support units will offer “office hours” for designated units to ask any questions/issues.