UW Information Technology

Workday Training

Workday is coming!  On June 27, 2017, the University’s antiquated, 35-year-old legacy human resources and payroll system will be replaced by our new cloud-based software called Workday. Here is more information about what training is available, and how training works!

 

By the time Workday launches, all UW employees should view our Workday 101 Instructional Video Series, available on the ISC Website.
Classroom-style, personalized, instructor-led training is available for those security roles that initiate transactions in Workday.
Seminar trainings are offered for those who hold one (or more) security roles.
The ISC website hosts Workday resources such as instructional videos and user guides. Also, for some very general tasks in Workday, graphic-rich and printable Quick Guides will be available to walk users through specific tasks.

 

 


 

Two-Factor Authentication

All employees need to enroll in Duo for two-factor authentication (2FA) to access Workday.

Security role holders must be enrolled in 2FA prior to training.

Enroll in 2FA


What should I expect from Workday training?

If I’m a UW employee and a “light” or “casual” systems user, I will use Workday to:

  • Enter my time off and leave of absence requests.
  • Enter my hours worked if I’m an hourly/overtime eligible employee.
  • View my personal information, pay checks, benefits and time off balance.
  • Enroll and change my benefit elections and enter my dependents.
  • Use Employee Self-Service (ESS) to update my personal information, direct deposit and tax withholding elections.

Training will consist of optional seminars, along with online resources including User Guides and on-demand instructional videos.

 

If I’m a Student Employee, I will use Workday to:

  • Enter my hours worked.
  • View my personal information and pay checks.
  • Use Employee Self-Service (ESS) to update my personal information, direct deposit and tax withholding elections.

Training will consist of optional seminars, along with online resources including User Guides and on-demand instructional videos.

If I’m a Faculty member, I will use Workday to:

  • Enter my time off requests.
  • Review and approve time entered by my research associates.
  • View my organization.
  • Work with my Grants Administrator to review my grant distributions and expirations.
  • Use Employee Self-Service (ESS) to update my personal information, direct deposit and tax withholding elections.

Training will consist of optional seminars, along with online resources including User Guides and on-demand instructional videos.

 

If I am responsible for administrative activities for my unit, I will use Workday to:

  • Create positions and job requisitions.
  • Hire and manage an employee’s employment life cycle.
  • Manage compensation elements for my employees.
  • Initiate transactions on behalf of employees in my organization such as updating employee information and entering time.
  • Approve processes and transactions.
  • Run reports to view information for employees in my organization.