UW Information Technology

Workday For Student Workers

WORKDAY FOR HOURLY STUDENT WORKERS

COMPENSATION & PAYROLL

Hourly student workers and hourly staff can view their pay information as well as view and print tax forms and pay slips. Direct deposit can be updated as needed. A great feature of Workday is the ability to have up to three direct deposit accounts.

EMPLOYEE SELF-SERVICE

Hourly student workers and hourly staff will be able to access personal information such as job details and employee history and can also edit information like emergency contacts and general contact information.

BENEFITS

Hourly staff who meet the eligibility requirements will make their benefit elections online, and can view benefit enrollment for themselves and their dependents.  Enrollment updates can be made for employee and employee dependents due to life events.  During open enrollment, classified staff will be able to change benefit elections online.

TIME & ABSENCE
  • Hourly student workers and hourly staff will need to enter time worked in Workday.
  • Hourly student workers will not request time off and leaves of absence in Workday.
  • Hourly student workers and staff who are time and absence approvers will need to approve time worked and time off for
Question Yes No Comments
Do I need to enter time worked in Workday?

X

See the Enter Time User Guide or Video for more details.
Do I need to request time off in Workday?

X

Hourly students and temporary hourly employees are not eligible for time off.
Do I need to approve time worked and time off for employees that report to me?

X

Only if you hold a Time and Absence Approver role.

See Approve Time User Guide and Video for more details.

 

WORKDAY & SALARIED GRADUATE STUDENT WORKERS

COMPENSATION & PAYROLL

Salaried graduate student workers can view their pay information as well as view and print tax forms and pay slips. Direct deposit can be updated as needed. A great feature of Workday is the ability to have up to three direct deposit accounts.

BENEFITS

Salaried graduate student workers who are eligible for the Graduate Appointee Insurance Plan (GAIP) will continue to enroll dependents using the insurance carrier’s website.

EMPLOYEE SELF-SERVICE

Salaried graduate student workers and staff will be able to access personal information such as job details and employee history and can also edit information like emergency contacts and general contact information.

TIME & ABSENCE
  • Salaried graduate student workers will not need to enter time worked in Workday.
  • Salaried graduate student workers will not request time off and leaves of absence in Workday — unless they need to go into unpaid status.
  • Salaried graduate student workers who are time and absence approvers will need to approve time worked and time off for employees.
Question Yes No Comments
Do I need to enter time worked in Workday?

X

See the Enter Time User Guide or Video for more details.
Do I need to request time off in Workday?

X

Unpaid time off may need to be entered if using an unpaid status.
Do I need to approve time worked and time off for employees that report to me?

X

Only if you hold a Time and Absence Approver role.

 

See Approve Time User Guide or Video for more details.