| About UW Calendar

Using UW Calendar

Calendar Entries

- Adding Private Entries
- Adding Schedules
- Subscriptions
- Editing Entries
- Deleting Entries
- More about Private Entries
- More about Schedule Entries

Help Index

Adding Private Entries

The UW Calendar Day View displays after logging in. The Day View contains the current entries in the calendar for that day and a form to add new entries. This view is also accessed after clicking on a day in the calendar graphic in MyUW.

The Add Entry form contains the following fields:

Title/Summary
  Type in the title of the entry. For example: IDR Staff Meeting

Link
  Enter the URL associated with this entry. For example: http://www.womad.org/usa/

Location
  Choose one of the locations from the pull-down menu or see Adding Locations for information on adding new locations.

Start Date/Time
  The date you selected will appear, but you may choose another from the pull-down menu. Choose a start time or keep the calendar default of None.

End Date/Time
  Choose an end date for the entry from the pull-down menu or let the calendar default to Same, which is the same date as the Start Date. Likewise you may choose an end time from the pull-down or let the calendar default to None.

To save your entry information, click Submit Entry. If you have successfully saved the entry, the message "1 Entry added" will appear in the yellow status bar. In addition, the entry information displays in the Calendar Entries section of the page.

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Adding Schedules

If you are registered for classes, you can add your student schedule to your calendar through MyUW. If you are teaching a class, you can add your teaching schedule to your calendar. Student schedules are displayed in the Class Schedule channel on the Student tab and teaching schedules are in the Teaching Class Schedule channel on the Teaching tab. The following line displays directly below the schedules:

Add this schedule to my UW Calendar.

Click on the calendar icon to add the schedule. The message "Your [student or teaching] schedule has been added to your UW Calendar" will appear in a yellow status bar if you have successfully added your schedule.

NOTE: If more than one meeting time for a class is listed in your schedule, each meeting will be added to your calendar as a separate entry.

If your schedule changes, you can click on [ Add this schedule to my UW Calendar] again to delete your old schedule and put in your new one. Adding your Student Schedule won't affect the Teaching Schedule, and vice versa.

For more information about schedule entries, see More about Schedule Entries.

For information about removing your schedule from your calendar, see Removing Schedules.

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Subscriptions

You may subscribe to UW Public Calendars in your personal UW Calendar. To access the Calendar Subscriptions page, click on the Subscriptions link in the upper right corner of any view in UW Calendar.

Subscribing to Calendars
  To subscribe to a calendar, click on the checkbox preceding the calendar you want to subscribe to. Then click Submit. You may select multiple calendars. If you have successfully subscribed to the calendar, the succeeding UW Calendar page will display the message "n Subscription(s) added" in the yellow status bar.
Unsubscribing to Calendars
  To unsubscribe to a calendar, click on the checkbox preceding the calendar you want to unsubscribe to. Then click Submit. You may deselect multiple calendars. If you have successfully unsubscribed to the calendar, the succeeding UW Calendar page will display the message "n Subscription(s) deleted" in the yellow status bar.

You may subscribe and unsubscribe to calendars with a single Submit, by both selecting and deselecting checkboxes.

If you subscribe to a calendar, all public events in that calendar will appear automatically in your personal calendar. You cannot delete these events without unsubscribing to the calendar.

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Editing Entries

To edit an existing entry, click on the Edit link to the right of the entry in the Calendar Entries section. The Edit Entry form will appear.

The Edit Entry form contains the following fields:

Old Title/Summary
  The existing title/summary of the entry.

New Title/Summary
  Type in the new title/summary of the entry, if appropriate.

Old Link
  The existing URL.

New Link
  Type in the new URL associated with this entry, if appropriate.

Old Location
  The existing location.

New Location
  To change the location associated with the entry, choose one of the locations from the pull-down menu or see Adding Locations for information on adding new locations.

Old Start Date/Time
  The existing start date and time for the entry.

New Start Date/Time
  To change the start date or time, choose another from the pull-down menu.

Old End Date/Time
  The existing end date and time for the entry.

New End Date/Time
  To change the end date or time, choose another from the pull-down menu.

To save your changes for the entry, click Submit Changes. If you have successfully saved the entry, the message "1 Entry updated" will appear in the yellow status bar. In addition, the updated entry information displays in the Calendar Entries section of the Day View.

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Deleting Entries

To delete an entry, click on the Delete link to the right of the entry in the Calendar Entries section. If the entry has been deleted, the message "1 Entry deleted" will appear in the yellow status bar. The entry information will no longer appear in the Calendar Entries section.

Be careful! Currently there is not an "undo" function in UW Calendar.

Removing Schedule Entries

To remove either your student or teaching schedule entries from UW Calendar, click on the Remove All link to the right of a schedule entry in the Calendar Entries section. This action will remove all instances of this class meeting from your calendar. If the meeting has been successfully removed, the message "All instances removed" will appear in the yellow status bar. The meeting information will no longer appear in the Calendar Entries section.

NOTE: At this time there is no way of deleting a single instance of a recurring event.

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More about Entries

Calendar entries may also be edited or deleted by clicking the More link to the right of the entry. When More is clicked, the Display Entry form appears containing the following fields:

Time interval for the entry.

Title of the entry.

Private Entry
  Click Edit to modify the entry. The Edit Entry form appears. To delete the entry, click Delete.

Location
  Click Edit to revise the location or Delete to delete the location.

Sponsor
  Reserved for future use.

Keyword
  Reserved for future use.

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More about Schedule Entries

Additional information about schedule entries is displayed after clicking the More link to the right of the entry in the Calendar Entries section. The Display Entry form appears containing the following fields:

Time interval for the entry.

Title of the entry.
  Clicking on the title will display a page with additional information about the schedule. Example: Time schedule information from the Student Guide.

Public Entry
  Click Remove All to remove all instances of this class meeting from your calendar.
  NOTE: At this time there is no way of deleting a single instance of a recurring event.

Location
  Click on the location to display a campus map.

Sponsor
  The sponsor for the schedule is listed, if available.

Keyword
  An identifier for the schedule in the database.

Recurring event
  The other instances of the schedule are displayed.

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