Trademarks & Licensing

Royalty waiver

The only items exempt from royalties are those items produced for use as staff uniforms or giveaways used to promote University programs or events. Items must be purchased with department funds.

All other uses of trademarks on products are subject to royalties including sales for fundraising projects, sales to individual members of an organization, or if the price of an item is built into a fee (i.e. event registration). To request exemption from royalties, organizations must complete and submit the below royalty waiver form prior to production of the item.

Royalty waiver form

All fields required.

Department / Club / Organization:

Academic year:

Contact name:



Product to be used for:

Do not proceed with this form if:

  • Item is to be resold
  • Item includes a logo or name of corporate sponsor

Product description and quantity:

Artwork must be electronically submitted to

Date(s) of event:

Description of event:

Name of vendor:

Spam verification:

Vendor must be licensed with the University of Washington. View a directory of officially licensed vendors. Questions: email